25 Best HR Software for Small Businesses to Help Manage Teams Efficiently

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Best For: Small to medium-sized businesses

Kicking off this HR software list,



Deel’s

specialty is global hiring, payroll, and compliance. This is available throughout more than 90

countries around the world, from Germany to Malaysia.

What makes Deel special?

Deel is a market leader in payroll automation for both locally based an internationally based

employees. They ensure that your payroll processes are compliant across world regions. In

addition to acting as an employee of record (EOR) for your business, Deel offers automated

document collection, equipment management, and checklists for onboarding workflows. This can

be integrated with HRIS like BambooHR as well as team communications tools like Slack.

Key Features:

• Payroll automation


• Compliance management


• Expenses, time off and bonuses


• Organisational charts


• Contract management


• Global payouts

Pricing:

Deel offers free HR software with basic functionality for companies with fewer than 200

people. Prices for the employee hiring and payroll portal start from $599.

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Best For: Small to medium-sized businesses

factoHR

is a cloud-based Human Capital Management (HCM) platform built to manage the complete

hire-to-retire lifecycle. It streamlines core HR operations, from talent acquisition to

payroll processing.

What makes factoHR special?

factoHR stands out with its next-generation mobile app designed to give employees a seamless,

on-the-go experience. Staff can mark attendance using AI-powered facial recognition and GPS

geo-fencing, apply for leave, and interact with an intelligent chatbot called “Fia” right from

their smartphones. Beyond its mobile capabilities, the platform features a highly automated

payroll engine that handles complex statutory compliance, arrears, and salary revisions with

precision. It serves as a unified ecosystem that integrates smoothly with popular third-party

applications like QuickBooks, SAP, and Microsoft Teams, greatly reducing manual data entry for

HR teams.

Key Features:

• Payroll processing and compliance


• Geo-fencing and biometric attendance tracking


• Mobile employee self-service portal


• Performance management (OKRs)


• Automated onboarding workflows


• Expense and claims management

Pricing:

Available based on your business requirements

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Best For: Medium to large-sized businesses

As its name suggests,

Paylocity

is primarily a payroll solution. Since starting out, it has evolved to include solutions for

workforce management, benefits administration as well as talent management (including

onboarding). A learning management system is built into the platform, as is a feedback

function.

What makes Paylocity special?

Even if you don’t want to use Paylocity for all your core HR needs, there are hundreds of

integrations available with other business software, such as QuickBooks, Kallidus, and

Expensify. The solution is designed to work for mobile as well as desktop devices.

Key Features:

• Payroll processing


• Benefits administration


• Time and attendance tracking


• Performance management


• HR management (compliance and self-service)

Pricing:

Prices are available upon request.

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Best For: Small to medium-sized businesses

BambooHR is one of

the most commonly used HR software for small and medium businesses looking to cover all

essential aspects of human resources.

What makes BambooHR special?

Employee experience, payroll, time and benefits, hiring and onboarding as well as reporting

tools are all united in one user-friendly platform. There’s also a marketplace that includes

many different integrations, allowing you to unify onboarding with applicant tracking systems

like JazzHR, payroll software like CloudPay, and learning management platforms like TalentLMS.

Key Features:

• Manage employee data


• Track employee experience


• Applicant tracking


• Onboarding


• Electronic signatures


• Time and attendance tracking


• Performance management


• HR reporting

Pricing:

Prices are available upon request.

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Best For: Small to medium-sized businesses

Trainual was programmed

specifically to help with instructing new hires in standard operating procedures and company

policies.

What makes Trainual special?

The interface makes it incredibly easy to build a comprehensive repository of information that

can then be segmented according to department and role. Training manuals compiled by Trainual

are easily searchable, with embedded videos to make the entire explanation crystal clear.

Plus, the platform comes with numerous free onboarding templates to help you get started.

Key Features:

• Training documentation


• Policy information


• People directory


• Onboarding automation


• Customizable templates


• Task management

Pricing:

Prices start from $99 per month, including 10 seats (additional seats $3 per month).

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Best For: Small to medium-sized businesses

Principally known as a benefits brokerage software for small businesses,

Ease

helps businesses find the right benefits package for their team and then manage those benefits

throughout the employee lifecycle.

What makes Ease special?

Ease has a range of HR features including paid time off, leave requests, and a people

directory with an organisation chart. It’s also useful from an onboarding perspective. You can

gather all necessary tax information from staff before their first day at work, as well as

disseminate employee handbooks and compliance agreements. You can then check these documents

have been properly perused using the e-signature function.

Key Features:

• Benefits administration


• Onboarding


• Time and attendance tracking


• Paid time off and leave management


• HR management

Pricing:

Prices start from $530 per month, which covers up to 2,000 employees.

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Best For: Small to medium-sized businesses

Hireology’s solution

covers every aspect of the hiring process, from attracting the right staff to managing the

onboarding process. Hireology also includes other HR platform features including payroll,

scheduling and compliance.

What makes Hireology special?

Some handy features include job posting and sharing, pre-screening surveys, background checks,

and automated onboarding. Have important compliance documents signed and stored before new

hires even start? This and other sensitive personal information can all be securely stored

digitally on the platform. Use Hireology’s own payroll system or integrate with external

software like Sage and Gusto.

Key Features:

• Applicant tracking


• Onboarding


• Background checks


• Skills testing


• HR management


• Payroll processing.

Pricing:

Prices are available upon request.

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Best For: Small to medium-sized businesses

Created by software house Freshworks,

Freshteam

is an HR solution that focuses on a few key use cases.

What makes Freshteam special?

Hiring, onboarding, and holiday management are the three main areas of functionality. The

clean interface allows you to track applicants through the hiring funnel, gather and store

data in a secure data storage facility, and prep and send onboarding checklists. Freshteam

also includes self-service features for employees to manage leave, and includes a reporting

system to manage key metrics.

Key Features:

• Applicant tracking


• Onboarding


• Custom workflows


• Interview scheduling


• Leave management

Pricing:

Freshteam is a free HR system for small businesses of up to 50 employees, but to access the

more advanced features you’ll need to spend $59 for the platform per month, plus an additional

$1 per employee per month.

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Best For: Small to medium-sized businesses

The HiBob

human resources information system has modules for core HR, payroll, onboarding, time and

attendance, and performance management. In each of these areas, you can create tailored

workflows that lead to greater efficiencies.

What makes HiBob HRIS special?

It allows businesses to manage their HR processes in a single platform, automating workflows

and providing insights through data analytics. HiBob HRIS also offers integrations with

various third-party applications, enabling businesses to customize their HR processes based on

their needs. For example, HiBob’s onboarding platform helps you make different welcome packs,

including an introductory video and an organization chart, based on office functions. There’s

also a robust survey function that you can automate for

pulse surveys.

Key Features:

• Core HR documentation and reporting


• Onboarding


• Performance management


• Time and attendance tracking


• Compensation management


• Benefits administration


• Employee engagement

Pricing:

Prices are available upon request.

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Best For: Small to medium-sized businesses

Personio’s collection

of HR and talent management products are presented in a clean interface that’s designed for

SMBs.

What makes Personio special?

A broad range of services is on offer, including applicant sourcing and tracking, HR helpdesk,

onboarding, and payroll. Perhaps the strongest feature, however, is the digital employee

filing system, which collates all data in one place. Integrations include collaboration tools

like Slack and performance management software like Leapsome, among many others.

Key Features:

• Applicant tracking


• Onboarding


• HR management


• Performance management


• Time tracking


• Absence management


• Payroll

Pricing:

Prices are available upon request.

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Best For: Medium to large-sized businesses

Another payroll specialist with expanded HR functions,

Paycom’s

solution has been designed to function just as well on mobile as on desktop.

What makes Paycom special?

This is one of the best HR software for small businesses that don’t want to spend time looking

around for lots of specialized solutions. Paycom offers a one-stop shop, from ATS and payroll,

to talent acquisition, survey sending and an LMS with pre-built courses. For pay, one unique

feature is that it is employee-driven. Employees verify and approve the accuracy of their pay

details.

Key Features:

• Applicant tracking


• Onboarding


• Payroll processing


• Benefits administration


• Performance management


• Time and attendance tracking

Pricing:

Prices are available upon request.

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Best For: Small to medium-sized businesses

Whale is an onboarding

specialist that helps HR teams build their custom training journeys.

What makes Whale special?

You can create your own employee handbooks and tech stack guides from scratch or use existing

templates. Once you have built your materials, you can then incorporate them into learning

flows. Knowledge absorption can further be tested using the quiz function.

Key Features:

• Document and SOP creator


• Training flows


• Searchable knowledge centre


• Quizzes


• Analytics

Pricing:

Prices start from $5 per user per month for basic functionality.

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Best For: Small to large-sized businesses

Combining hiring, payroll, attendance and performance management into one platform,

APS

is the room booking software by Idox software. Modules include room scheduling, as well as a

customer service help desk, preventative maintenance alerts, an asset database, health and

safety risk assessments and compliance forms, document management, and a data dashboard to

analyse it all.

What makes APS special?

All new-hire information is automatically synced throughout the system, removing the need for

manual input during onboarding. There’s also a data dashboard where you can examine different

aspects of your workforce, including hiring and attendance.

Key Features:

• Payroll processing


• Benefits administration


• Time and attendance tracking


• HR management and reporting

Pricing:

Prices are available upon request.

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Best For: Small to medium-sized businesses

If you’ve already got a lot of embedded HR software but require some additional functionality,

GoCo

is a great option.

What makes GoCo special?

It’s one of the best HR software for small businesses that want to add payroll, onboarding, or

performance management features that will integrate with their existing solutions, such as

QuickBooks, Asana, and Workable. The platform also provides benefits administration,

compliance recordkeeping, and a reporting function that can track staff productivity and

satisfaction.

Key Features:

• Payroll


• Benefits administration


• Document management


• Time tracking


• HR management


• Onboarding


• Compliance management

Pricing:

Quotes available upon request based on the functionality you require Prices start from $5 per

month per person.

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Best For: Small to medium-sized businesses

ApplicantStack

makes it simple to post job ads, pre-qualify potential employees, schedule interviews and,

finally, onboard your preferred candidates all on one platform.

What makes ApplicantStack special?

ApplicantStack allows you to reach prospective talent in a quick and efficient manner. Even

before new hires enter the office, get all the paperwork out of the way using the centralized

document platform. Follow this up via the easy-to-use dashboard, which contains new hire

checklists and onboarding task completion tracking.

Key Features:

• Applicant tracking


• Onboarding


• Background checks


• Job posting

Pricing:

The prices for the combined ATS and onboarding solution is $150 per month.

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Best For: Small to medium-sized businesses

Specializing in global hiring and payroll,

Oyster HR

is an excellent overall solution for remote teams. Drawing upon an extensive knowledge pool,

it covers more than 180+ countries around the world with its platform, which allows you to set

up self-service portals for new staff where they can view and sign any essential onboarding

docs.

What makes Oyster HR special?

One of its USP’s is the virtual assistant, Pearl, which guides users through documentation

requirements for compliance based on local and national regulations. Integrations include

QuickBooks and Xero for payroll, and Greenhouse and BambooHR for ATS.

Key Features:

• Global payroll processing


• Compliance management


• Contractor management


• Access to career development resources

Pricing:

Reach out to the team at Oyster to receive a customised quote.

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Best For: Small to large-sized businesses

One of the world’s most popular work management tools,

Monday.com

allows you to manage each member of staff’s workload, track progress, and measure

OKRs.

What makes Monday.com special?

Create dedicated boards for specific projects, then assign tasks based on job function and

availability. The program is particularly handy for remote teams since it allows everyone to

stay synced up, no matter where they are based. Monday also includes pre-built templates to

suit a vast range of different workflows.

Key Features:

• Customizable workflows


• Applicant tracker


• Recruitment pipeline


• Leave tracker


• Feedback tracker


• Task management


• Real-time updates


• Integrations with third-party tools

Pricing:

Prices start from $11 per seat per month.

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Best For: Small to large-sized businesses

In the running for best HR software for midsize companies,

Rippling

is an all-in-one solution that boasts HR, payroll and IT solutions.

What makes Rippling special?

The software’s automation claims to be so good, it can onboard staff across the globe in just

90 seconds using automation. This includes assigning compliance procedures based on location,

enrolling staff in relevant benefits programs, and providing access to core apps (e.g. Slack).

The program can also help you with applicant tracking, payroll processing, and managing pulse

surveys through its simple, clearly laid-out interface.

Key Features:

• Payroll processing


• Benefits administration


• Time and attendance tracking


• HR management


• IT management (app and device assignments)


• Finance management (bills and expenses)


• Compliance management

Pricing:

Prices start from $8 per month per user.

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Best For: Small to medium-sized businesses

Eddy lives up to its

friendly-sounding moniker with a very user-friendly interface. You can get all the

documentation and compliance business out of the way before a new hire starts through the

self-service platform, which comes with a trackable task list.

What makes Eddy special?

Eddy also has a full-service payroll solution, which allows you to automate monthly payments

and any tax requirements according to US regulations. Eddy also provides features to

streamline hiring, onboarding, and the documentation of employees.

Key Features:

• Create a job ad in Eddy and post to all job boards with one click


• Automate onboarding processes and tasks for employees


• Store important employee information on a single platform


• Track time, attendance and leave of staff


• Simplified payroll processing

Pricing:

Prices are available upon request.

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Best For: Small to medium-sized businesses

Designed for companies who want to hire remote workers,

Remofirst

is another option if you want global-facing software for payroll, documentation, and

compliance.

What makes Remofirst special?

The company acts as an Employer of Record for your business, essentially taking a lot of the

hassle of managing a distributed team out of your hands and helping you keep track of employee

costs through a simple interface. Remofirst is active in more than 150 countries, with guides

on their site to help you come to grips with local regulations. If there are any hiccups,

there’s a 24/7 customer service guarantee.

Key Features:

• Source remote candidates in countries where you are not incorporated


• Employee relocation


• Onboarding of new employees


• Compliance management


• Global payroll processing


• Global health insurance offering for employees

Pricing:

Prices start from $199 per person per month.

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Best For: Small to medium-sized businesses

Gusto is predominantly focused

on payroll and benefits, assisting companies with their local, state, and federal tax filings.

They do also offer talent management features and tools to assist with hiring and onboarding.

What makes Gusto special?

You can also properly monitor time and attendance for remote staff using its mobile time

tracking with a geolocation feature. Other features include performance reviews, data-backed

reports to help you optimize workforce costs, software provisioning, and integrations with

popular ATSs such as JazzHR and Sapling.

Key Features:

• Payroll processing


• Benefits administration


• Compliance management


• HR management


• Time tracking


• Performance management


• Automated hiring and onboading processes

Pricing:

Prices start from $40 per month for the platform, plus $6 per month per person.

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Best For: small to large businesses

Remote is a cloud-based HR

software designed for businesses to manage their remote workforce. It specifically caters to

companies that hire remote contractors and provides a range of tools and features to manage

employee records, timesheets, and payroll.

What makes it unique?

Remote work specialists

Remote

take care of all the main aspects of international HR, including payroll, documentation and

compliance. If you principally work with contractors, you can use their platform without

paying a thing. This includes same-day onboarding, automated payment across 150 countries in

several different currencies, secure storage of all contract information and invoice creation

with a single click of the mouse. Remofirst also handles the tricky business of ensuring

compliance when processing your payroll, including bonuses and commissions.

Key Features:

• International Payroll & Invoice Management


• International Benefits Management


• Health insurance


• Bulletproof Compliance


• Application Tracking


• Attendance Tracking

Pricing:

While the contractor service is free, you can also upgrade to their employee of record (EOR)

package for $199 per person per month. For this fee, they will handle all hiring and payment

for full-time employees overseas.

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Best For: small, medium, and large companies

Zoho People is a

cloud-based HR management software that helps manage and access all employee data from a

centralized location. It offers a range of features such as recruitment, onboarding, time and

attendance tracking, performance management, and benefits administration.

What makes it unique?

Software company

Zoho

makes a lot of different products, from sales and marketing tools to project management and

analytics programs. As part of their portfolio, they also offer one of the best free HR

software for SMBs on a budget, Zoho People. The complimentary edition can be used for up to 5

staff and offers two main functionalities: employee database management and time off tracking.

Database management includes a secure cloud service to store employee information, as well as

a mobile-friendly interface that allows you to quickly and easily access staff data. Time off

tracking, meanwhile, makes it easier to oversee and approve leave requests, with built-in

insights so you can assess absences.

Key Features:

• Employee self-service


• Leave management


• Timesheets


• Attendance management


• Intuitive Form Builder


• Performance appraisal management


• HR Process Automation

Pricing:

If you want to upgrade to a more comprehensive HR solution, prices for Zoho People start from

$1 per person per month.

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Best For: small, medium, and large companies

Bitrix24 is a

broad-ranging, open-source solution that includes collaboration tools, task management, CRM

and even a website creator.

What makes it unique?

If you’re looking for something to manage time and attendance, it’s one of the best free HR

software for SMBs on a budget. Beyond that, you can create workflows to manage to leave

requests and oversee recruitment – all of which can be managed via a mobile or desktop device.

Additionally, there’s the option to build a

knowledge base

for your company as well as conduct polls to gauge staff sentiment. Integrations with many

popular programs have been built using open-source code, including with

Xero

and

Mailchimp.

Key Features:

• Account-Based and content-based marketing


• Customer Data Platform (CDP)


• Document management


• Email marketing


• vent management

Pricing:

If Bitrix24’s free version doesn’t have enough features for your company, subscription tiers

start at $49 per month, including as many users as you like. However, the more advanced HR

tools are only offered as part of the most expensive, $199 tier.

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Best For:small and medium-sized companies

KiwiHR is an all-in-one HR

platform for small and medium-sized companies to reduce manual tasks related to HR management.

From time tracking to absence management, it has features that HR departments need to simplify

their processes.

What makes it unique?

Based out of Germany,

KiwiHR

was designed specifically with HR for SMBs front of mind. The solution includes an employee

database, a time and attendance system, onboarding and offboarding functions, payroll

processing and expense management. Through an easy-to-use interface, you can also run reports

on all aspects of your HR, from absenteeism and presenteeism to diversity monitoring. While

Kiwi doesn’t have built-in recruitment, it can be integrated with ATS software like

Softgarden

and

Recruitee.

Key Features:

• Document management


• Workweek customization


• Vacation planners


• Google Calendar and iCal calendar integration

Pricing:

Kiwi HR isn’t free, but it does have a 14-day trial. Prices start from €3.50.