HR Specialist (m/f/d) - Office Management

About KD Pharma Group

KD Pharma Group is a medium-sized, internationally operating company headquartered in Bexbach, Saarland. We specialize in the manufacture of custom products that meet the diverse needs of the global market. KD Pharma Group is one of the few companies worldwide offering Omega-3 concentrates with a purity of up to 99.5%. This is achieved through a dedicated focus on research and technology development for Omega-3 fatty acids. This enables KD Pharma Group to provide tailored solutions, allowing each customer to differentiate themselves from competitors in the global marketplace.

About the Role

To strengthen our HR team at our location in Bexbach, we are currently looking for a dedicated HR Specialist (m/f/d) with a focus on office management. In this versatile role, you will support our HR Business Partners with operational and administrative HR matters, as well as the smooth operation of the office management. You will serve as a key organizational liaison within the company and actively contribute to a positive employee experience.

Responsibilities

• Providing support to HR Business Partners in areas such as:
• Operational HR processes and HR-related documents
• Establishing employment contracts, contract amendments, resumes, and certificates
• Application management and recruiting activities
• Benefits and employee programs
• Organizing and overseeing the onboarding process for new employees
• Administration and maintenance of the time & attendance system (bedatime / Computime), including tracking of leave/sick leave
• Assistance with payroll preparation
• Organization and support of employee events and company functions
• General correspondence and communication via email, phone & mail
• Organization and management of meetings, conference rooms, and scheduling
• Coordination of external service providers, e.g., cleaning or maintenance companies
• Management of administrative matters such as fuel cards and company anniversaries
• Support with general organizational and administrative tasks in day-to-day operations

Qualifications

• A degree in human resources management, business administration, business psychology, or comparable qualification; alternatively, a completed commercial apprenticeship with experience in human resources.
• Discretion and confidentiality, as well as the ability to work independently, in a structured and service-oriented manner.
• Team player, reliable, organized, and highly self-motivated.
• Conflict and problem-solving skills, strong communication skills, and a friendly, professional appearance.
• Very good knowledge of MS Office (Outlook, Word, Excel, PowerPoint).
• Experience with HR systems (e.g., time & attendance tools) is desired.
• Enjoy working in an agile and dynamic environment.
• Very good German and English skills, written and spoken.

Benefits

• Diverse and responsible activities with comprehensive training in a dedicated team and an appreciative work environment.
• Individual career and development opportunities within an internationally successful company.
• Company pension plan.
• Free beverages (water and coffee).
• Company products at discounted employee rates.
• Recurring employee and company events to foster a strong team spirit.