Personalreferent*in (m/w/d) - Office Management

About KD Pharma Group

The KD Pharma Group is a medium-sized, internationally active company headquartered in Bexbach, Saarland, specializing in the production of custom products for the global market. As one of the few companies worldwide offering Omega-3 concentrates with up to 99.5% purity, KD Pharma Group focuses exclusively on the research and technological development of Omega-3 fatty acids, enabling them to provide tailored solutions that give customers a competitive edge.

Your Role: Personalreferent*in (m/f/d) with focus on Office Management

To strengthen our HR team at the Bexbach site, we are seeking a dedicated HR Specialist with a focus on Office Management. In this versatile position, you will support our HR Business Partners with operational and administrative HR tasks and ensure the smooth running of the office management. You will serve as a crucial organizational interface within the company and actively contribute to a positive employee experience.

Your Responsibilities:

• Support HR Business Partners with:
• Operational HR processes and personnel-related documents.
• Creation of employment contracts, contract amendments, references, and certificates.
• Applicant management and recruiting activities.
• Benefits, social benefits, and employee programs.
• Organization and support of the onboarding process for new employees.
• Maintenance and administration of the time tracking system (bedatime / Computime), including recording vacation and sick leave.
• Assistance with preparatory payroll accounting.
• Organization and support of employee and company events.
• General correspondence and communication via email, phone, and mail.
• Organization and supervision of meetings, conference rooms, and appointment coordination.
• Coordination of external service providers (e.g., cleaning or craft companies).
• Administration of various topics such as fuel cards and company anniversaries.
• Support with general organizational and administrative tasks in daily business.

Your Qualifications:

• Completed degree in Human Resource Management, Business Administration, Business Psychology, or a comparable qualification; alternatively, a commercial apprenticeship with HR experience.
• Discretion and confidentiality, along with an independent, structured, and service-oriented work approach.
• Team spirit, reliability, organizational skills, and a high degree of initiative.
• Conflict and problem-solving skills, strong communication abilities, and a friendly, professional demeanor.
• Very good knowledge of MS Office (Outlook, Word, Excel, PowerPoint).
• Experience with HR systems (e.g., time tracking tools) is advantageous.
• Enjoyment of agile working in a dynamic environment.
• Very good written and spoken German and English skills.

Benefits:

• Varied and responsible tasks with comprehensive training in a dedicated team and a appreciative work environment.
• Individual career and development opportunities in an internationally successful company.
• Company pension plan.
• Free beverages (water and coffee).
• Company products at discounted employee rates.
• Regular employee events and company functions for strong team spirit.