Founder's Associate/Executive Assistant to CEO

About the Role

Company: Cybersecurity & AI Startup (Recently Funded)
Location: Berlin, Germany (Hybrid)
Position: Founder’s Associate (Operations & Growth) / Executive Assistant to CEO
Work Model: Hybrid (Full-time or Part-time available)
Experience Level: Entry-level candidates with the right culture fit will be considered.

Key Responsibilities

• Act as the primary operational founder associate, supporting the Founder & CEO in growing the company.
• Manage and run day-to-day company operations across HR, finance, admin, and internal processes.
• Oversee financial reporting, planning, and key metrics.
• Take ownership of company-wide projects, such as developing an AI pricing model or leading international expansion.
• Support founders with strategic topics, including investor relations, board preparation, and key hiring decisions.
• Manage CEO's calendar, priorities, meetings, business travel, and follow-ups to maximize focus and execution.
• Support HR functions, including hiring logistics, onboarding, and offboarding.
• Assist with Finance tasks, including invoicing, expense tracking, payments, and coordination with external accountants.
• Support PR and communications efforts, including social media accounts and external coordination.
• Prepare internal documents, reports, and presentations for sales and management.
• Ensure operational hygiene, deadlines, and compliance across the company.

Requirements

Must-Have Skills:

• 2+ years of experience in a startup environment in HR, finance, operations, PR, Sales, business support, or executive assistance roles. (Entry-level candidates with the right culture fit are also welcome).
• Strong organizational skills and a "can-do" attitude, with the ability to manage multiple priorities independently.
• Excellent written and verbal communication skills in English and German.
• High level of discretion, trustworthiness, and attention to detail.
• Strong execution mindset and ability to operate under ambiguity.
• Comfortable working directly with founders and senior stakeholders.
• Proven ability to build processes and systems from scratch in an early-stage startup.
• High ownership mentality, startup mindset, and ability to move quickly.
• Experience in startup or scale-up environments.
• Low ego, high commitment, and a true tech startup mentality.
• Strong problem-solving skills and ability to work collaboratively.
• Experience with social media management.
• Familiarity with German employment basics or EU labor processes.
• Comfortable working under direct supervision and engaging in business discussions.

Nice-to-Have Requirements:

• Experience supporting a CEO or senior executive in a fast-paced environment.
• Experience in early-stage, founder-led companies.
• Exposure to PR, communications, or employer branding activities.
• Design skills and knowledge of design tools.
• Proficiency in an additional language (ideally Russian or Hebrew).
• Background in analytics or sales.
• Public speaking experience and confidence in presenting to audiences.
• Fan of rock or metal music.

Benefits

• Competitive Compensation (flexible early-stage arrangements possible).
• Fresh Funding Secured for immediate runway.
• High Autonomy and freedom to design and build.
• Opportunity to work directly with a Technical CEO.
• Involvement in cutting-edge domains: identity security, SaaS-to-SaaS access, AI agent governance.
• Massive Learning Curve across various operational topics.
• Fast Career Path with opportunities to evolve into leadership roles (including Chief of Staff).
• Vibrant Berlin Location within a strong cybersecurity and AI ecosystem.
• Direct Impact on the company's foundational growth.
• Best Equipment and Tools provided.
• Regular Team Offsites for team building and alignment.