Senior Administrative Assistant

Senior Administrative Assistant

Location: Onsite in Costa Mesa, CA
Reports to: VP of FinOps

Company Description

Experian is a global data and technology company dedicated to empowering opportunities for individuals and businesses worldwide. Operating across diverse markets including financial services, healthcare, automotive, and agribusiness, Experian invests in its people and advanced technologies to unlock the power of data. With a team of 25,200 employees across 32 countries, Experian fosters a culture of innovation and growth.

Job Description

We are hiring a Senior Administrative Assistant to provide comprehensive support to three Engineering Vice Presidents/Senior Vice Presidents and their leadership team. This role involves going beyond traditional administrative tasks to guide execution, foster understanding, and manage the daily operating rhythm, thereby enhancing the impact of senior leaders. You will work onsite in Costa Mesa, CA.

What You’ll Do

• Manage three complex calendars concurrently, assess incoming communications, and draft correspondence in each leader's distinct voice.
• Handle all aspects of travel arrangements (international and domestic), expense reporting, vendor coordination, and logistical planning.
• Build and maintain the weekly, monthly, and quarterly operating schedules, including staff meetings, skip-levels, QBRs, PI planning, town halls, workshops, and board-adjacent preparation sessions.
• Take meeting minutes and assist in tracking action items as requested.
• Organize presentation materials, manage equipment ordering, and oversee office supplies.
• Serve as a trusted communication liaison for executive leadership.
• Proactively identify needs and remove obstacles to improve leadership effectiveness.
• Leverage advanced AI fluency and tools (e.g., Claude, ChatGPT, Copilot, Gemini) to compress executive workloads and enhance efficiency.
• Coordinate and execute leadership offsite events, architectural summits, recognition programs, hackathons, new-hire onboarding rituals, team celebrations, and wellness events, including all-hands logistics.
• Maintain strict confidentiality while supporting executive-level priorities.

Qualifications

• Minimum of 5 years of administrative support experience, specifically supporting multiple senior executives simultaneously.
• Demonstrated experience coordinating corporate events or employee engagement programs across diverse regions, time zones, and cultures.
• Advanced proficiency in Microsoft Office Suite, with expertise in calendar management, meeting coordination, and email prioritization.
• Proven experience managing complex, high-volume executive calendars across multiple time zones.
• Hands-on experience coordinating complex domestic and international travel, with the ability to adapt plans in real-time.
• Experience drafting communications on behalf of executives.
• Fluency with collaboration tools such as Teams, SNOW, Jira, Confluence, and major AI platforms.
• You MUST be able to work onsite in Costa Mesa, CA.
• Bonus: Experience in engineering, financial services, or a Fortune 500 setting.

Additional Information

Experian celebrates individuality and fosters an inclusive, purpose-driven culture, recognized through multiple awards including World's Best Workplaces™ 2025 (Fortune Global Top 25) and Great Place To Work™ in 26 countries. Explore Experian Life on social media or our Careers Site to learn more.

Experian is an Equal Opportunity and Affirmative Action employer. If you require accommodation due to a disability or special need, please inform us at the earliest opportunity.

Benefits

• Competitive compensation package and bonus plan.
• Core benefits including medical, dental, vision, and matching 401K.
• Flexible work environment options (remote, hybrid, or in-office).
• Flexible time off, including volunteer time off, vacation, sick leave, and 12 paid holidays.
• Explore all benefits at: https://myexperianbenefits.com/