Data & Administrative Coordinator

Company: Patco Brands
Location: [Not Specified]
Compensation: $65,000 - $75,000
Position Type: [Not Specified, likely Full-Time]

About Patco Brands:
Patco Brands is one of the fastest-growing beverage companies in the United States, specializing in ready-to-drink spirits made with 100% Blue Weber Agave. We produce a range of products under our own brands and for private labels, with nationwide distribution across major retailers like Costco, Kroger's, Target, and Walmart.

About the Role:
We are seeking a highly organized, detail-obsessed Data & Administrative Coordinator to support our fast-moving, growth-stage business. This central role will support leadership and multiple teams, ensuring information is accurate, organized, and flowing seamlessly. If you thrive on structure, love building systems, and take pride in keeping things running smoothly, this role is for you.

What You Will Do:

• Executive & Administrative Support: Manage calendars for senior leadership, support meeting preparation, reporting, and ad hoc executive requests. Provide general administrative support across the organization.
• Data & Systems Management: Perform regular audits of company data, files, contacts, and expiration dates. Set calendar reminders for key deadlines and milestones. Assist in annual audits of company data and systems.
• File & Information Management: Own the organization and maintenance of Google Drive and internal file systems. Manage filing of contracts and key company documents. Support administration of internal systems and tools, including future implementations. Assist in training team members on file organization and best practices.
• Cross-Functional Coordination: Coordinate information and documentation across teams. Support onboarding processes for external partners (vendors, customers, distributors). Assist with compliance-related documentation and reporting. Help ensure alignment and organization across projects and workflows.
• Operations & Logistics Support: Maintain operational lists and internal data records. Support documentation related to logistics, production, and administrative workflows. Assist with forms, applications, and internal tracking tools.
• Project & Task Management: Manage and track tasks using project management tools (e.g., Asana). Support research projects and special initiatives. Assist in building and maintaining organizational systems and processes.

What We’re Looking For:

• Extremely organized with strong attention to detail.
• Ability to manage multiple priorities across teams.
• Proactive, self-starter with a "figure it out" mindset.
• Strong communication and follow-through skills.
• Highly proficient in Google Drive, spreadsheets, and data organization.
• Experience with project management tools (e.g., Asana) is a plus.

Bonus Points If You Have:

• Experience in a fast-paced or growth-stage company.
• Exposure to compliance, operations, or administrative workflows.
• Interest in improving systems and processes.

Why This Role Matters:
This role is critical to maintaining organization, efficiency, and data integrity as the company grows. You’ll have visibility across multiple areas of the business and play a key role in keeping everything running smoothly. If you enjoy creating order, supporting teams, and helping a business scale efficiently, we’d love to hear from you.

Privacy Notice:
By applying, you acknowledge that we collect personal information. Please review our privacy notice at https://patcobrands.com/collection-for-california-employees/

How to Apply:
[Application instructions not explicitly stated, but likely through a company portal. Refer to the beta feature note below.]

Important Application Note: To ensure you have read this post completely, please mention the word JUBILATE in your application and tag #ROjox.