Procurement Operations Professional - Contract Management

About Avaloq

Avaloq is a leading provider of technology and services for wealth management, with a global footprint and a commitment to innovation. They strive to orchestrate the financial ecosystem and democratize access to wealth management, supported by a collaborative and flexible work environment.

About the Role

As a Contract Manager, you will report to the Lead of Corporate and Client Affairs and be responsible for a dedicated area within Vendor Management Operations. You will ensure contracts, dismissals, extensions, and onboarding/offboarding processes are managed efficiently and on time. This role requires strong administrative support capabilities, excellent communication, and a proactive, ownership-driven mindset.

Your Key Tasks

• Prepare contracts and required documents for Avaloq purchases and external resources, collaborating with Category Leads and stakeholders.
• Manage end-to-end administrative processes for external resources (onboarding, extensions, leaves, lifecycle updates).
• Build strong relationships with vendors and serve as a contact for contractual matters.
• Maintain accurate, up-to-date, and accessible contract files and documentation.
• Monitor contracts, managing dismissals, extensions, and renewals.
• Ensure timely and accurate delivery of contracts and purchase order documents to vendors.
• Assist with process improvements and testing of new systems.
• Provide administrative support to management.
• Handle Vendor Master Data requests (creation and updates).
• Act as the technical point of contact for SharePoint Management, Microsoft Lists, and process optimization initiatives.

Qualifications

• 1-3 years of experience in Business Processing, Project Management, Financial Technology, or related fields.
• Background in Vendor Master Data management.
• Background in Contract Management, with experience using tools like DocuSign.
• Tech-savvy with strong SharePoint administration capabilities.
• Experience in process improvement.
• Strong English communication skills (oral and written).
• Proficient in Microsoft 365 (Word, Excel, Microsoft Lists).
• Responsible, approachable, and a strong team player.
• Excellent attention to detail and organizational skills.
• Ability to perform effectively during peak periods.
• Fast learner with strong analytical and problem-solving skills.
• Preferred: Background in Resource Management (onboarding, extensions, offboarding).

Additional Information

• Hybrid and flexible working arrangements are offered to support work-life balance.
• Avaloq is committed to fostering an equal opportunity environment and an inclusive culture.
• They embrace diversity and are committed to a culture where all colleagues can be their authentic selves.