Senior HR Operations Specialist

About airSlate

airSlate is a global SaaS technology company that develops no-code workflow automation, electronic signature, and document management solutions. Our award-winning products - SignNow, pdfFiller, DocHub, altaFlow, Instapage, and US Legal Forms - serve over hundreds of millions of users and more than one million customers worldwide, helping organizations of every size digitize processes, improve efficiency, and transform how they work. We’re in an exciting phase of growth and transformation, with teammates in more than 20 countries across three continents and main hubs in the United States, Poland, Romania, Ukraine and Philippines. At airSlate, we’re building value for customers and a culture where growth and innovation go hand in hand. We’re looking for people eager to shape products, scale a company, and thrive in a fast-moving environment.

About the Role

We are looking for an experienced HR Operations Specialist to own and scale our people operations infrastructure in Ukraine. This role sits at the centre of HR, Legal, Payroll, and Compliance, ensuring our Ukraine workforce remains fully compliant, operationally efficient, and well supported in a fast-changing regulatory environment. You will play a critical role in managing Diia City compliance, employment lifecycle operations, contractor management, and wartime employment obligations, while helping build scalable HR processes that support the continued growth of the business. This is a highly cross-functional role requiring strong attention to detail, sound judgement, and the ability to operate confidently in a complex and evolving environment.

What You’ll Be Working On

• Serve as the company’s primary operational expert on Diia City employment requirements, ensuring ongoing compliance and proactively tracking legislative changes.
• Manage the full employee onboarding lifecycle for Ukraine-based employees, including employment agreements, residency verification, registration, and supporting documentation.
• Own the end-to-end contractor-to-employee conversion process — from contract termination and agreement execution to onboarding and internal approvals — ensuring compliant and seamless transitions.
• Manage military registration processes and documentation for eligible employees, and support compliance with current mobilisation and wartime employment obligations.
• Maintain accurate employee records, personnel files, and HR systems data, and manage employment lifecycle changes including promotions, transfers, leave, terminations, and related documentation.
• Oversee contractor agreements, onboarding records, renewals, and compliance tracking, coordinating payment setup with Accounting.
• Partner with the Ukraine Chief Accountant, General Counsel, Legal, Payroll, and Finance on payroll inputs, statutory reporting, employment law matters, and risk mitigation.
• Build, document, and continuously improve scalable HR operations processes for Ukraine, and support audits, due diligence, and other compliance-related initiatives.

What We Expect From You

• Experience in HR Operations, People Operations, HR Administration, or Employment Compliance within Ukraine.
• Strong understanding of Ukrainian labour law and Diia City employment frameworks.
• Experience managing employment documentation, contractor arrangements, and HR compliance processes.
• Comfortable operating in a fast-paced, evolving environment with changing regulatory requirements.
• Strong organisational skills and exceptional attention to detail.
• Ability to work cross-functionally with HR, Legal, Payroll, and Finance stakeholders.
• Confident handling sensitive and confidential employee information.
• Proficient in English, both written and spoken.
• Experience supporting global or international organisations will be a plus.

What We Offer

• Flexible working environment - Our teams operate across the globe. We value in-person collaboration in our hubs, but we also embrace remote and hybrid working. You can work from one of our offices in the United States, Poland, Romania or Ukraine, or remotely from many countries.
• Competitive compensation and stock options - We offer salaries that reflect local market conditions and experience, plus a performance-based bonus system and stock options so you share in the company’s growth.
• Professional growth and learning - We invest in your development through courses, conferences, and access to learning resources. We encourage career growth and internal mobility, supporting teammates who want to explore new opportunities within airSlate.
• Health and well-being - We provide comprehensive benefits tailored to each country, including health coverage, wellness programmes and access to fitness options. We also dedicate quarterly company-wide Mental Health Days, when everyone takes time off to rest and recharge.
• Family-friendly culture - Family life is part of who we are, and we embrace it in many forms. From flexibility for parents to our airSlate Junior Club for kids, to company-wide family days and our pet-friendly approach, we’re committed to making work and life easier to balance.
• Giving back - We support charitable initiatives around the world through the airSlate Care programme. Our current focus includes humanitarian aid in Ukraine and other regions, matching employee donations and supporting causes chosen by our teams.
• Open communication - We encourage transparent dialogue at all levels. From team discussions to company-wide Q&A sessions with our CEO, we make sure everyone has the chance to be heard and to influence how we grow.

It is airSlate’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. airSlate’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. airSlate is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, airSlate will consider for employment qualified applicants with arrest and conviction records.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.