Events Coordinator - MDS Community Events

About the Role

We are seeking an Events Coordinator to manage the complete lifecycle of MDS community events, working closely with the Events Director. You will be responsible for the flawless execution of all founder socials, boardrooms, roundtables, masterminds, and chapter/squad events, ensuring every detail is managed from initial planning to post-event analysis. This is a hands-on, execution-first position where you will ensure hosts are prepared, venues are secured, presentations are polished, and all stakeholders are informed and aligned.

Why This Role is Crucial

These events are not merely member benefits; they are a primary driver for deepening member engagement and attracting high-quality prospective members to the MDS community. Exceptional event execution directly contributes to member retention and organic growth through member referrals. The standard for this role is consistent, high-quality event delivery across multiple formats and cities simultaneously.

Key Responsibilities

End-to-End Event Coordination

• Manage the full event lifecycle for assigned events, from planning documents to post-event wrap-up.
• Develop and maintain detailed event project plans and timelines.
• Coordinate multiple events and locations concurrently, managing overlapping timelines and formats.
• Serve as the primary operational point of contact for each event.

Venue & Logistics Management

• Source, evaluate, and confirm appropriate venues for various event formats.
• Manage all venue logistics including contracts, A/V, catering, setup, and day-of coordination.
• Develop contingency plans for each event.
• Track and reconcile event budgets.

Host Briefing & Preparation

• Thoroughly brief all event hosts, providing clear guidance and expectations.
• Ensure hosts are confident and prepared through follow-up and rehearsal if needed.
• Build and manage a host pipeline for chapter events.
• Develop reusable host briefing templates and checklists.

Content, Presentations & Run-of-Show

• Collect, review, and format all event presentations and materials.
• Create detailed run-of-show documents for each event.
• Coordinate with the creative team for event materials like name badges and signage.
• Maintain a library of event templates and frameworks.

Guest Management & Communications

• Manage guest lists and RSVPs in coordination with Community and Membership teams.
• Send pre-event communications to attendees.
• Coordinate the inclusion of prospective members at relevant events.
• Collect and synthesize post-event feedback for debriefs.

Chapter & Squad Event Support

• Coordinate chapter events across multiple cities, maintaining MDS standards.
• Support the squad program with event coordination.
• Maintain a visible chapter event calendar.
• Proactively flag capacity, timing, or resource conflicts.

Cross-Team Collaboration

• Collaborate closely with the Events Director, ensuring seamless event execution.
• Coordinate with Community, Membership, Marketing, and Partnerships teams.
• Support larger MDS flagship events as needed.

Qualifications

Required

• 2+ years of end-to-end event coordination/management experience with multiple simultaneous events.
• Demonstrated ability to manage multiple events and formats concurrently.
• Strong organizational skills and obsessive attention to detail.
• Excellent written and verbal communication skills.
• Experience with project management tools (e.g., ClickUp, Airtable, Google Workspace).
• Proactive problem-solver with a solution-oriented approach.
• Comfortable traveling for in-person event execution.
• Self-directed in a remote-first environment.

Preferred

• Experience coordinating private, high-end, or founder-focused events.
• Background in community management or membership organizations.
• Experience briefing and preparing non-professional event hosts.
• Familiarity with building run-of-show documents and briefing materials from scratch.
• Experience supporting a senior events lead in a fast-paced organization.

Compensation & Benefits

• Salary: $2,000–$3,000 USD/month (depending on experience).
• Bonus Opportunities: Annual bonus pool participation, team member referral bonus ($750-$2,500), spot bonuses.
• Benefits:
• Global Work Flexibility (remote-first, aligned with Eastern Time for core hours).
• Outcome-Driven Work Culture.
• Autonomous Time Management (no time tracking, company-wide breaks, monthly Friday off).
• Elite Networking Opportunities with 700+ e-commerce entrepreneurs.
• Exclusive Event Access.
• Dynamic Community of Innovators.
• Continuous Professional Development.
• Impactful Work directly shaping the community experience.