✨ AI Insights & Summary
Coffee Circle, Germany's leading specialty coffee roastery, offers a unique opportunity to join a mission-driven company that deeply values ethical sourcing, fair pricing, and community impact. This role is perfect for an HR and Office Administration professional seeking to contribute to a positive and sustainable business model, working with a dedicated team to grow their impactful work in the coffee industry. If you're detail-oriented, people-focused, and eager to support a growing organization with a strong social conscience, this part-time, hybrid role in Berlin is an exceptional chance to make a tangible difference.
About Coffee Circle
Coffee Circle is Germany's leading specialty coffee roastery, based in Berlin. We source the world's finest coffees, process them with utmost care, and sell them online and in our cafés, complemented by high-quality coffee accessories. Our commitment extends beyond quality; we foster direct trade relationships with coffee farmers globally, pay fair prices significantly above market rates, and treat all supply chain partners with respect. For every kilogram of coffee sold, we invest €1 through the Coffee Circle Foundation e.V. in coffee-growing regions—supporting clean drinking water, hygiene training, and sustainable coffee processing facilities. Since our inception, we have reinvested over €5 million into these communities.
We are excited to grow our positive impact further with you as part of our team. One cup of coffee at a time.
Your Responsibilities
- Employee Documentation Management: Oversee the entire lifecycle of employee documentation, from contract amendments and benefits administration to maintaining up-to-date physical and digital records in HR tools like Leapsome and e2n.
- Payroll Support: Prepare all relevant payroll information for our payroll department, ensuring accurate documentation of absences, including sick notes, eAU certificates, and monthly system maintenance.
- Office Operations: Maintain our physical workspace by ordering office supplies, coordinating service providers, and handling basic occupational safety matters to ensure our office remains a safe, well-organized, and pleasant environment.
- IT Helpdesk Assistance: Support with basic IT helpdesk inquiries, monitor our laptop inventory, and manage tool access for employees during onboarding, role changes, or departures.
- Team Contribution: Become the third member of our People Team, supporting an organization of approximately 120 employees.
Your Profile
- Minimum 1-2 years of experience in HR administration, office management, or a similar operational role.
- Exceptional attention to detail, noticing discrepancies and identifying process improvements.
- Strong organizational skills, ability to prioritize tasks effectively, and meet deadlines.
- Discretion, respect, and attentiveness when handling people and sensitive information.
- Technical aptitude and comfort troubleshooting basic IT issues and managing software access.
- Fluent English (company language) and native-level German proficiency for local HR and office matters.
- Willingness to work 5 days a week, 5-6 hours per day, with 3 days on-site in our Berlin office. This role is intentionally structured as part-time across five days.
What We Offer
- Hybrid Work Model: A balance of remote and in-office work, with Berlin as our central hub.
- Flexible Working Hours: Core hours are from 9:30 AM to 3:30 PM.
- Transportation Benefit: Full coverage of the Deutschland-Ticket (Berliner Verkehrsbetriebe) after your probation period.
- Retirement Plan: Opportunity to participate in our company pension plan after your probation period.
- Discounts: Enjoy discounts on our coffee and equipment, as well as on online voucher platforms like Corporate Benefits and FutureBens.
- Wellness Access: Access to platforms for mental and physical health, such as nilo. After one year of employment, access to the pxtra benefit platform, including Urban Sports Club Business M.
- Coffee Perks: Unlimited high-quality coffee at the office and quarterly coffee vouchers for home enjoyment.
- Work Environment: A friendly and pleasant work atmosphere with regular interdisciplinary team events.
Our Commitment
We are a social business. Growth for us means increasing our social impact in coffee cooperatives worldwide and opening up a new world of coffee to our customers. We firmly believe in authenticity and compassion to build strong, innovative teams. We cultivate a humble and playful mindset to enable a never-ending learning experience for our team.
We welcome all applicants regardless of ethnicity, skin color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. If the job description fits you, we look forward to meeting you!