Freelance Bookkeeper & Finance Coordinator (m/f/d)

About LevelUp English

LevelUp English is a Berlin-based education company delivering English project weeks, holiday camps, and educational experiences for schools and families across Germany. As we continue to grow, we are looking for a reliable and detail-oriented Freelance Bookkeeper & Finance Coordinator to help maintain the financial organisation and operational health of the company.

This role combines traditional bookkeeping responsibilities with a modern, process-driven approach. We are particularly interested in finding someone who is excited by automation, AI tools, and smarter ways of working to help us build a lean and efficient finance function. You will take ownership of the day-to-day financial administration of the company and act as the bridge between our internal systems and our tax advisor. Your goal is to ensure that financial information is accurate, organised, up to date, and easy to access while continuously improving processes to reduce administrative workload.

Aufgaben (Responsibilities)

Bookkeeping & Financial Administration

• Manage and maintain the spend management tool, Spendesk.
• Organise and reconcile receipts and invoices.
• Categorise transactions and ensure records are complete.
• Prepare monthly bookkeeping handovers for the tax advisor.
• Maintain accurate financial filing systems.
• Monitor incoming and outgoing payments.
• Track outstanding invoices and follow up as necessary.
• Support basic cashflow visibility and reporting.

Process Improvement & Automation

• Identify opportunities to streamline financial workflows.
• Reduce manual administration through automation and improved systems.
• Support the implementation of AI-assisted processes where appropriate.
• Help create a modern and scalable finance function as the company grows.
• Work with leadership to improve financial visibility and reporting.

Coordination & Communication

• Liaise with team members regarding missing receipts and documentation.
• Coordinate with the external tax advisor.
• Ensure financial records remain organised and audit-ready.
• Provide occasional financial and administrative support to leadership.

Qualifikation (Qualifications)

Essential

• Experience in bookkeeping, finance administration, or accounting support.
• Strong organisational skills and attention to detail.
• Comfort working independently and taking ownership of responsibilities.
• Familiarity with German bookkeeping processes.
• Excellent communication skills.
• Reliable, proactive, and solutions-oriented mindset.

Nice to Have

• Experience with Spendesk, SevDesk, DATEV, or similar platforms.
• Experience working with startups, SMEs, or growing businesses.
• Understanding of German GmbH structures.
• Experience working with external tax advisors.
• Interest in process optimisation and digital systems.

Benefits

• Flexible hybrid working.
• Direct collaboration with the founder and leadership team.
• Opportunity to shape how a growing company manages its finances.
• Modern, entrepreneurial work environment.
• Freedom to improve systems and introduce new ideas.
• Long-term opportunity to grow alongside the business.