Specialized Talent Administrator & Coordinator

About Cielo

Cielo is the world's leading Talent Acquisition Partner, dedicated to delivering a superior talent experience through Talent Acquisition, Search, Consulting, and Digital Accelerators™. They create careers for ambitious people by moving beyond traditional assumptions in talent acquisition, designing and building comprehensive solutions inspired by technology. Cielo is an equal opportunity employer committed to diversity and inclusion.

About the Role

The Specialized Talent Administrator & Coordinator provides essential administrative support throughout the pre-hire and post-hire stages of the talent acquisition process. This role facilitates various logistical and recruitment activities to service specific client programs or internal teams, ensuring a smooth and efficient experience for candidates and hiring managers.

Duties and Responsibilities:

• Assist with the recruitment and interview process.
• Complete phone interviews and document candidate responses, effectively screening candidates based on position requirements.
• Develop interview schedules to ensure qualified candidates are evaluated efficiently.
• Update candidate statuses accurately in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.).
• Timely review of applicants who have applied via the ATS.
• Schedule complex phone, video, and in-person interviews with Recruiters or Hiring Managers.
• Execute the offer process, including creating and routing offer letters and presenting offers to candidates.
• Coordinate candidate background, medical, and reference checking processes.
• Arrange travel, transportation, and accommodation for candidates.
• Coordinate aspects of the on-boarding and off-boarding processes.
• Edit and post positions to the ATS accurately and within specified timeframes.
• Administratively manage the posting of roles to candidate generation channels.
• Ensure the recruitment team is appropriately updated on progress and escalate concerns or obstacles.
• Provide metric and pipeline reporting.
• Provide other administrative support to the recruitment team as needed.

Position Requirements

Education:

• High school diploma or equivalent required.

Experience:

• Minimum of 6 months of experience as a Talent Administrator & Coordinator preferred.
• Experience in a business or office environment.
• Customer service or administration experience preferred.

Exposure & Skills:

• Strong recruitment administration skill-set/competencies.
• Knowledge of commonly-used concepts, practices, and procedures within talent acquisition is strongly preferred.
• Fluent in English (verbal and written).
• Strong communication skills.
• Demonstrated proficiency with the Microsoft Office suite, including Outlook.
• Ability to prioritize and organize own work.
• Desire to provide a high level of customer service to colleagues and clients.

Additional Information

All information provided will be kept confidential according to EEO guidelines.