✨ AI Insights & Summary
Spreetail is seeking a meticulous AP/AR Specialist to take ownership of crucial finance operations for its UK and German entities, offering a fantastic opportunity to contribute to a rapidly growing e-commerce company with a global reach. This role provides high autonomy, covering the full spectrum of accounts payable and receivable, including invoice processing, credit control, and reconciliations, with a clear path to impact the company's financial accuracy and cash flow. If you have a strong background in AP/AR, experience with Xero, and a knack for multi-entity financial management, this role is an excellent step to advance your career in a dynamic e-commerce environment.
About Spreetail
Spreetail is dedicated to propelling brands to increase their e-commerce market share globally while optimizing operational costs. We are building one of the fastest-growing e-commerce companies in history. Learn more at www.spreetail.com.
About the Role: AP/AR Specialist
We are looking for a detail-oriented AP/AR Specialist to manage the day-to-day finance operations for Spreetail UK and Spreetail Germany. This is a high-ownership role responsible for the complete accounts payable and receivable cycle, including invoice processing, supplier payments, credit control, billing, reconciliations, and supporting the month-end close.
You will collaborate closely with merchants, suppliers, and account managers to ensure accurate bookkeeping and a healthy cash position.
Key Responsibilities:
- Inbox & Query Management: Manage shared finance inboxes for Spreetail UK and Germany, triaging and responding to supplier invoices and finance queries.
- Inventory & PO Matching: Match inventory invoices against purchase orders in Linnworks, systematically investigating and resolving discrepancies.
- Freight Invoice Ownership: Handle freight invoices missing POs and collaborate with merchants and suppliers until resolution.
- System Uploads & Compliance: Upload invoices weekly into Xero for both entities. Ensure German AP/sales invoices are submitted to Datev for audit compliance.
- Ledger & Bank Reconciliations: Upload bank statements and reconcile all payments, AP ledgers, cash flow trackers, and supplier statements across Xero.
- Credit Control Operations: Manage credit control for all platform services accounts, monitor outstanding balances, and follow up on overdue accounts.
- AR Reporting & Maintenance: Post and allocate cash receipts, raise credit notes, maintain accurate customer records, and distribute weekly credit control reports.
- Billing & Freight Recharges: Track and issue freight recharge invoices to platform services customers in coordination with Account Managers.
- Month-End Close Support: Ensure processed and uploaded invoices align with the P&L and Xero to support the finance team during the close.
Qualifications:
- Finance Experience: Proven background in an AP/AR or finance operations role, preferably in an e-commerce or multi-entity environment.
- Systems Expertise: Hands-on experience with Xero is required. Familiarity with Datev, Linnworks, or Dext is highly preferred.
- Analytical Skills: Strong reconciliation capabilities, data accuracy, and ability to maintain cash flow spreadsheets.
- Multi-Entity Capability: Experience managing compliance and workflows across two national entities (UK and Germany).
- Communication & Drive: Excellent communication skills for external partner management and the self-starting ability to work independently.
Compensation
£28,000 - £34,000 per year
Important Notice Regarding Scams
Spreetail will only contact you through Lever or the spreetail.com domain. We will never ask candidates for money during the recruitment process. Please reach out to [email protected] if you have any concerns. Emails from @spreetailjobs.com are fraudulent.