Virtual Assistant

About Us

Help Me Kara is a small, values-driven tech agency dedicated to helping female founders launch and scale their businesses through organized systems, compelling content, and reliable support. We are seeking a long-term, full-time Virtual Assistant to grow with our clients and become a dependable member of our team.

Role Overview

• Position: Full-time Virtual Assistant (Remote)
• Hours: 40 hours/week (must overlap with US Central Time mornings/early afternoons)
• Pay: $2.35 USD / hour
• Location: Remote
• Start Date: ASAP for the right candidate

What You'll Do (Core Responsibilities)

• Create and edit visually appealing social media content and Instagram carousels in Canva.
• Edit short reels with captions and text using Capcut.
• Manage email inboxes: triage, draft replies, organize, and set follow-up reminders.
• Organize and maintain Google Drive and Canva folders.
• Build and manage content calendars (Instagram, LinkedIn) and schedule posts.
• Support client communication via Slack and email, escalating issues and logging tasks.
• Create SOPs, checklists, and Asana project cards for recurring workflows.
• Perform basic copywriting for captions, newsletter snippets, and social headlines.
• Assist with client onboarding, including welcome kits and calendar invites.
• Provide light project management: track tasks, follow up with subcontractors, and update owners.
• Conduct research and outreach, including market research and vendor/client prospecting.
• Perform occasional light bookkeeping tasks (invoicing, expense logging).
• Support event planning as needed.

Must-Have Technical Skills

• Proficient in Canva (building carousels and templates).
• Experience with Capcut for video editing.
• Strong Google Workspace skills (Drive, Docs, Sheets, Calendar).
• Experience with GoHighlevel (or willingness to learn).
• Proficient in email management (Gmail, filters, drafting replies).
• Experience with Asana/Trello for project boards and SOPs.
• Reliable laptop, stable internet (minimum 10 Mbps), and a quiet workspace.

Preferred / Nice-to-Have Skills

• Experience supporting female entrepreneurs, coaches, or small creative businesses.
• Experience with social scheduling tools (Meta Business Suite, Later, Buffer).
• Basic graphic design sense.
• Basic bookkeeping experience (QuickBooks, Wave, or Excel).
• Experience writing/editing long-form captions or newsletters.
• Experience creating pitch materials or Canva slide decks.
• Familiarity with Google Sites or simple website content updates.

Soft Skills We Value

• Extremely reliable and punctual.
• Detail-oriented.
• Proactive and solution-oriented.
• Clear English communication (written and spoken).
• High integrity and professionalism.
• Comfortable receiving feedback.
• Desire for a long-term contract and team growth.

What We Offer

• Stable, 40-hour work week with consistent weekly pay.
• Long-term contracts with opportunities for growth into lead VA or specialist roles.
• Collaborative and supportive team environment.
• Meaningful work supporting mission-driven female entrepreneurs.

Application Instructions

• Email: ----------
• Subject Line: Application — Full-Time VA — [Your Name]
• Attachments: Resume, portfolio (3 Canva examples: carousel, single image, 3-slide pitch deck), "1st task" (150-250 word caption OR link to a 3-slide Canva carousel/reel), intro video (<2 min).
• Answer Questions in Email Body:

1. Do you have consistent overlap with US Central Time mornings? (Yes/No + hours available)
2. What relevant tools do you use daily?
3. Why do you want to work with female entrepreneurs and our team?

• Include: Earliest start date, confirmation of 40 hrs/week commitment, confirmation of pay review.
• Special Keyword: Mention SENSITIVE and tag #RMjAuNTUuOC42NQ==.

Selection Process

• CV + portfolio screening.
• Short written task.
• 30-minute Zoom interview.
• Two-week paid trial period.
• You will hear from us within 5 business days of application receipt. Further updates within 2 weeks.