Office Assistant

Administrative Assistant

Location: Fully Remote

About

Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers a competitive profit-sharing bonus plan, a highly competitive Paid Time Off plan, subsidized gym memberships, medical, dental, vision, and life insurance packages for US-based team members, and an International Health Insurance Reimbursement Program for international team members. They also offer device upgrade and learning reimbursement programs, and motivating career development plans with clearly defined goals and rewards. Coalition Technologies has supported remote team members for over a decade and welcomes applications from anywhere in the world.

Responsibilities

• Answering phones and emails.
• Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and other ad hoc requests for team members.
• Supporting quality assurance checks of various internal and client facing reporting.
• Organizing new client contracts, creating invoices, and processing client payments.
• Contributing to internal database maintenance, upkeep, and data entry.
• Researching, ordering, & distributing company-wide gifts (2-3 times per year).
• Organizing company events, competitions, and special projects throughout the year.
• Facilitating company holiday, time off, and schedule variation calendars.

Requirements

• Willingness to learn, grow, and collaborate with the team and company as a whole.
• Excellent verbal and written communication skills.
• A high level of discretion, ethics, and trustworthiness.
• Intermediate spreadsheet skills (preferred).
• Innovative thinking and a willingness to challenge existing methods where improvement is possible.
• Experience in bookkeeping / financial record keeping (preferred).
• Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).
• Availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
• A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.

Note: Talented and diligent candidates who excel in skills tests will be considered even if past experience or educational background criteria are not fully met.