Executive Assistant to CEO

About the Role

A fast-growing, respected hospitality company is seeking a highly proactive, tech-savvy Executive Assistant to support its CEO. This is a hands-on, collaborative role requiring anticipation of needs, balancing competing priorities, and ensuring seamless execution. You will be instrumental in organizing the CEO's full days, which include direct client engagement and daily field visits.

Responsibilities

• Own and manage the CEO’s calendar, including client visits, internal meetings, and travel, while establishing priorities.
• Prepare the CEO’s daily and longer-term agendas, reminders, meeting materials, and key priorities.
• Manage follow-ups from client visits, ensuring commitments are communicated, assigned, and completed.
• Track sample requests from initiation through delivery, providing status updates.
• Maintain visibility on all active projects, deadlines, and commitments.
• Surface issues, delays, or potential conflicts proactively.
• Act as a central communication hub between the CEO and internal teams.
• Prioritize incoming requests to ensure the CEO focuses on high-value activities.
• Manage travel arrangements and logistics.
• Draft correspondence, coordinate meetings, and support day-to-day executive operations.
• Build systems and processes to improve efficiency, communication, and accountability.
• Maintain strong client-facing professionalism and support key relationship management efforts.

Requirements

• 4+ years of experience supporting a founder, CEO, or senior executive in a fast-moving environment.
• Exceptional organizational and project management skills.
• Advanced proficiency with Microsoft Outlook, calendars, email management, and productivity tools.
• Strong technology skills with the ability to quickly learn new platforms and systems.
• Excellent written and verbal communication skills.
• Highly responsive during working hours in a real-time environment.
• Proven ability to manage multiple priorities simultaneously without missing details.
• Strong follow-up skills and commitment to closing loops on outstanding items.
• Professional, confident demeanor with comfort in direct communication.
• Demonstrated longevity and stability in previous positions.

Work Environment & Schedule

• Schedule: Monday - Friday, 8 am - 5 pm
• Location: Palm Beach Gardens, FL - Remote (must be in the local area)

Compensation & Benefits

• Salary: $90K - $120K/year (based on experience)
• Health benefits and 401(k)