Job Title: Asistente Ejecutivo/a y de Operaciones

About Us

Legados is an association dedicated to strengthening social cohesion and protecting our natural heritage through long-term environmental solutions. We aim to actively involve more people and organizations, especially those with local roots and traditional values tied to the land, community, and nature, in building a sustainable future. We believe that partnerships and community leadership are essential for lasting change, bringing together diverse civil society actors to identify common challenges, build trust, and promote broad agreements for environmental protection and improved quality of life. Our mission is to foster a less polarized public space where climate and environmental solutions can advance through consensus, dialogue, and collaboration. We have stable, long-term funding that allows for sustainable growth and support for transformative processes.

Our team is rapidly growing, establishing new collaborations, and expanding our project portfolio. We operate within a network of partners, experts, and donors in Spain and internationally. While our work is local, we adhere to the highest international standards in project management and finance. To support our growth, we are looking for an Executive and Operations Assistant to support internal coordination, schedule management, and the logistics of meetings and events, ensuring order, efficiency, and fluidity in the team's daily work.

Responsibilities

Executive Support and Internal Coordination

• Organize the team's schedules, meetings, and travel.
• Take notes and prepare minutes for internal and external meetings.
• Follow up on agreements and tasks arising from meetings.
• Maintain institutional calendars and planning documents up-to-date.
• Support the preparation of presentations, reports, and materials for management and partner meetings.

Document and Administrative Management

• Organize and maintain updated physical and digital archives of the organization.
• Support the management of contracts, agreements, and institutional documentation.
• Coordinate the collection of information for audits, reports, and internal processes.
• Ensure the correct application of administrative and archiving procedures.

Logistics and Event Organization

• Support the organization of internal and external meetings, training sessions, and events.
• Manage reservations, suppliers, and logistical materials.
• Coordinate communication with participants and partners before and after events.
• Ensure each activity runs with order, punctuality, and attention to detail.

Cross-functional Team Support

• Collaborate with the Programs, Finance, and Communication areas on operational tasks.
• Implement improvements in internal management processes and tools.
• Contribute to maintaining a collaborative, efficient, and positive work environment.

Requirements

We are looking for someone organized, proactive, and with a service orientation. The ideal profile includes:

• At least 2-4 years of experience in administrative, executive support, or operations coordination roles.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities with autonomy and judgment.
• Proficiency in office tools (Google Workspace, Excel, Docs, Calendar, Drive).
• Ability to draft minutes, reports, and internal communications with clarity and precision.
• Native Spanish speaker and advanced English level.
• Collaborative approach, discretion, and ability to work with diverse teams.
• Previous experience in NGOs, foundations, or social and environmental projects will be valued.
• Residency in mainland Spain.

Who Could Be a Good Candidate?

Individuals who have worked as:

• Executive or administrative assistant in social organizations or companies.
• Support technician in management or leadership teams.
• Event, logistics, or training manager.
• Professional with experience in organizing, monitoring, and documenting processes.

If you are passionate about order, efficiency, and collaborative work, and enjoy helping things run better, this position is for you.

Our Culture

We value collaboration, transparency, continuous learning, and commitment to the common good. We believe a respectful and positive work culture is essential for our success.

Why Join Us?

• Be part of a committed and multidisciplinary team.
• Contribute directly to the smooth operation of an organization with real impact.
• Have the opportunity to learn about project management, alliances, and institutional processes.
• Work in an environment that values initiative, organization, and continuous improvement.

Job Details

• Desired start date: September 2026
• Employment type: Part-time employment contract
• Location: Mainland Spain (remote work with occasional in-person meetings)
• Application deadline: 10/07/2026