Administrative Assistant

Administrative Assistant

About

Atra: Center for Rabbinic Innovation is a lean, dynamic team committed to strengthening rabbinic leadership and supporting a thriving Jewish future. We equip rabbis with practical tools, adaptive strategies, and community support to meet the evolving needs of the Jewish world. Atra is fiscally sponsored by Hillel International. Our team is primarily based in the New York City area, with a hybrid work model that includes regular in-person collaboration and occasional travel.

Responsibilities

• Provide administrative, logistical, and coordination support to the Executive Office.
• Help ensure the smooth day-to-day functioning of the organization.
• Coordinate complex scheduling and calendar management for the Executive Director, including donor meetings, partner meetings, board meetings, speaking engagements, and internal meetings.
• Coordinate travel arrangements, itineraries, and logistics for the Executive Director.
• Help manage Executive Office communications and correspondence.
• Draft, proofread, and coordinate routine communications on behalf of the Executive Office.
• Maintain organized systems for Executive Office materials, scheduling, records, and information management.
• Coordinate logistics and scheduling for donor meetings, stewardship activities, and external relationship-building opportunities.
• Assist with preparation of donor briefs, meeting materials, packets, agendas, and follow-up materials.
• Support the Development team with administrative tracking, record maintenance, and fundraising-related materials.
• Provide administrative support for board and committee meetings, including scheduling, preparation of materials, and follow-up coordination.
• Monitor and manage Atra’s general organizational inbox.
• Process invoices, reimbursements, and other administrative transactions.
• Coordinate office operations, including supply ordering, vendor relationships, and communication with building management.
• Support the planning and coordination of staff events and organizational gatherings.
• Help maintain a welcoming, organized, and well-functioning office environment.
• Maintain shared organizational records, files, and administrative resources.
• Provide administrative support for a variety of organizational needs and special projects.
• Serve as an administrative liaison between the Executive Office and teams across the organization.
• Assist with preparation of materials and logistics for programs, convenings, internal meetings, and organizational initiatives.

Requirements

• 1+ years of relevant experience.
• Technologically savvy, with experience with Google Workspace, Slack, Asana, Outlook, or Ramp being a plus.
• Comfortable and discreet handling confidential information.
• Strong writing and editing skills.
• Ability to prioritize and manage multiple tasks with competing deadlines.
• Interest in contributing to a growing, mission-driven Jewish nonprofit and enthusiasm for learning how different parts of the organization work together.