Accounts Payable Specialist

Accounts Payable Specialist

About

Diligent is a leading SaaS provider in governance, risk, and compliance (GRC), serving over a million users and hundreds of thousands of board members globally. We empower leaders with technology and insights to clarify risk, elevate governance, and build resilience. We are expanding our global Accounts Payable function and seeking an individual in Galway to help build meaningful processes. This role reports to the Global Manager of Accounts Payable and involves a hands-on approach to shaping AP operations. We offer a supportive, collaborative team environment where you can learn, contribute ideas, and help create efficient, modern processes in a fast-moving, high-growth environment.

Responsibilities

• Process daily AP invoices, including PO and non-PO invoices, ensuring accurate coding and approvals.
• Review invoice details and allocate prepaid expenses, project/department coding, and subsidiary information correctly.
• Maintain accurate AP records in line with compliance requirements.
• Monitor vendor aging, investigate discrepancies, and help resolve issues.
• Support audits by providing documentation and assisting with invoice retrieval.
• Validate and process annual 1099 and 1042 reporting.
• Prepare and schedule payments (ACH, wire, cheque) and manage bank wire templates.
• Respond to internal and external vendor queries in a timely, professional manner.
• Support the accounting team during month-end close.
• Partner with vendors and internal teams to ensure smooth processes and timely payments.
• Contribute to building AP best practices, policies, and procedures as the team scales.

Requirements

• 3+ years of experience preferred.
• Bachelor’s degree in Accounting or related field is an advantage.
• 1–2 years of Accounts Payable experience; global experience is a plus.
• Familiarity with accounting concepts, GL coding, and intercompany transactions.
• Exposure to foreign currency and payment processes is helpful (but not required).
• Ability to adapt and thrive in a fast-paced, high-growth environment.
• Strong ability to multitask and improve processes where possible.
• Excellent attention to detail.
• Clear, professional communication skills with internal teams and vendors.