Senior Procurement Analyst

Senior Procurement Analyst

Company: KIPP Texas Public Schools

About KIPP Texas Public Schools:
KIPP Texas Public Schools is a free, public charter school network with over 45 Pre-K - 12 schools across Austin, Dallas-Fort Worth, Houston, and San Antonio. We are dedicated to preparing students for college, career, and beyond by providing a high-quality, well-rounded education built on academic success and personal growth. Join a mission-driven community committed to creating classrooms and communities rooted in academic success and joy.

Role Responsibilities:

The Senior Procurement Analyst supports the day-to-day operations of KIPP Texas’ Procurement function by managing sourcing activities, supporting contract review processes, and ensuring compliance with policies and applicable laws. This role is critical in executing procurement processes and enabling cross-functional teams. You will partner closely with internal stakeholders, vendors, and procurement leadership to ensure purchases and contracts are processed efficiently, compliantly, and with strong financial stewardship.

Procurement Execution & Sourcing:

• Execute procurement processes, including purchase orders, multi-quote requirements, cooperative purchasing agreements, and formal solicitations.
• Lead the preparation and administration of Request for Proposals (RFPs), Requests for Quotes (RFQs), and other competitive procurement processes.
• Develop bid documents, including specifications, proposal forms, and instructions to bidders.
• Evaluate vendor submissions for completeness, compliance, and alignment with procurement requirements.

Stakeholder Partnership & Guidance:

• Partner with internal stakeholders across departments to understand procurement needs and guide them through established processes.
• Support communication of procurement policies, procedures, and requirements.
• Provide training and guidance to staff on procurement processes.

Contract & Compliance Support:

• Support the review of contracts for adherence to procurement policy, basic business terms, and organizational standards.
• Collaborate with Financial Compliance to ensure required vendor documentation is collected and maintained.
• Enforce compliance with internal policies and external regulatory requirements.

Cross-Functional Coordination:

• Coordinate with Accounts Payable and Purchasing for accurate purchase order processing.
• Partner with Budget Analysts and Finance to validate budget availability.

Documentation & Systems Management:

• Maintain procurement documentation, including vendor files, solicitation records, and contract documentation.
• Own the maintenance of KIPP Texas’ contract repository.

Project Management & Continuous Improvement:

• Manage procurement timelines and sourcing activities.
• Identify opportunities to improve procurement processes, documentation, and systems.
• Analyze vendor performance, sourcing outcomes, and procurement data.

Qualifications:

Experience:

• Minimum of four years of work experience in procurement, finance, operations, or a related field.
• Experience working in a fast-paced environment with multiple competing priorities.
• Experience reviewing contracts and procurement documentation preferred.
• Familiarity with public sector procurement requirements, cooperative purchasing agreements, or competitive solicitation processes preferred.

Competency and Skills:

• Strong analytical and problem-solving skills with high attention to detail.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Strong written and verbal communication skills.
• Ability to identify process improvement opportunities.
• Strong organizational and time management skills.
• Advanced proficiency in Microsoft Excel, Google Workspace, or similar data analysis tools preferred.

Work Environment & Travel:

• Work Environment: Hybrid work - Reports to the central office or schools three days a week.
• Travel: Some travel may be required to other school sites or regional offices. Reliable transportation is needed for travel between campuses.