Senior Officer, Fund Administration

Senior Officer, Fund Administration

About IQ-EQ:

IQ-EQ is a leading Investor Services group providing end-to-end administration, accounting, reporting, and regulatory and compliance services to the investment sector worldwide. We employ over 6,500 people across 24 jurisdictions and administer assets exceeding US$857 billion, working with 13 of the world's top-15 private equity firms. Our services are driven by a Group-wide commitment to ESG, supported by best-in-class technology, a global data platform, and proprietary tools. Our people operate as trusted partners, delivering intelligent solutions through technical expertise and strong client relationships.

In This Role:

As a Senior Officer in Fund Administration, you will be responsible for validating corporate secretarial deliverables and ensuring quality standards. You will perform detailed reviews of corporate documentation, support complex processes, and serve as a technical resource. Your focus will be on quality assurance and maintaining compliance standards across all deliverables.

What You Will Do:

• Review corporate secretarial documentation and client deliverables, applying regulatory requirements and compliance standards.
• Maintain strong knowledge of client-specific requirements and contribute to process improvement initiatives.
• Provide technical input on corporate secretarial matters and ensure compliance with established procedures.
• Validate complex corporate filings and records, and review statutory books and records.
• Document review findings and recommendations.
• Review operational procedures and contribute to best practices development.
• Support complex transaction analysis and validate compliance with regulatory requirements.
• Execute payments, including preparing payment packs, inputting payments on banking platforms, and maintaining payment logs.
• Prepare board packs, compiling documents for directors.
• Draft initial board minutes and update/upload investor information on client investor portals, managing static data updates.
• Prepare investor notifications (drawdown notices, capital calls, distribution notices), including drafting correspondence.
• Assist with resolving action points from periodic reviews.
• Oversee junior staff and manage task delegation.

What We Offer:

• Competitive remuneration packages aligned with market rates and proportionate to qualifications, experience, and skills.
• 26 days of paid annual leave plus all Philippine public holidays.
• Comprehensive wellbeing benefits: HMO coverage from Day 1 (primary member + two dependents), group life and accident insurance, and mental health support through MindNation.
• Flexible hybrid working arrangements (70% WFH, 30% onsite), with 100% onsite required during the first 60 days of onboarding.
• Ongoing training, tools, and personalized development plans to support career growth.

About You:

• Bachelor’s degree in Business Administration, Legal Management, Chartered Secretary qualification, LL.B (pre-law), Juris Doctor, or equivalent paralegal or related field.
• Minimum of 5 years of relevant experience in corporate secretarial roles.
• Extensive knowledge of relevant corporate and company laws and regulations.
• Familiarity with corporate secretarial practices for funds and special-purpose vehicles.
• Proficiency in using CAS systems or similar corporate secretarial software is a plus.

Skills and Key Behaviours:

• Expertise in reviewing and validating corporate filings, records, and statutory documentation.
• Knowledge of regulatory compliance and quality assurance standards.
• Ability to analyze complex transactions and ensure accurate reporting.
• Confidence in documenting review findings and contributing to process improvement.
• Ability to provide technical guidance on corporate secretarial matters.
• Strong communication, organizational, prioritization, and analytical skills.
• Capability to mentor and provide constructive feedback to team members.
• Proactiveness and a "can-do" attitude in managing tight deadlines and pressure.

Our Commitment to You and the Environment:

Sustainability is integral to our strategy and operations. We are committed to fostering an inclusive, equitable, and diverse culture. Our learning and development programs support employee career growth, and our hybrid working approach promotes balance and flexibility. We aim to empower our 6,500+ employees across 24 countries to achieve their potential.