Ecology Administrator

Company: Environment Bank
Location: Hybrid (Ideally York, Bristol or London considered)

About Us:
Environment Bank is dedicated to restoring natural habitats across England, with thousands of acres of habitat creation already underway. Our projects deliver biodiversity gains and help vital ecosystems recover. Our diverse team includes ecologists, land managers, habitat specialists, and more, all working towards our goal of reversing biodiversity loss. We are a market-leading organization in a rapidly growing sector and are looking for passionate individuals to join our expanding team.

About the Role:
The Ecology Administrator will play a crucial role in supporting the Ecology Team in the delivery of Habitat Bank creation and management on a national basis. Reporting to the Ecology Director, you will be responsible for organizing key in-person events, minute-taking for leadership and stakeholder meetings, providing logistical and administrative support, and maintaining the internal intranet site. This role requires strong organization, time-management, communication, and collaboration skills, along with engagement with external stakeholders.

Responsibilities:

• Organize conference attendance and training for the team.
• Organize team PPE.
• Support in setting up and taking minutes for key leadership meetings and following up on actions.
• Book hire cars and hotels for group bookings.
• Support logistics and travel arrangements during survey season.
• Manage the Ecology team resource planner, ensuring timely updates.
• Manage the Ecology intranet space.
• Complete Purchase Orders (POs) for team needs, including soil testing, desk study records, and specialist contractor input.
• Organize annual company Habitat Bank site visits (4 per year).
• Organize two whole team get-togethers annually and four management/leadership in-person meetings annually.
• Organize specific days for stakeholders (e.g., Natural England Day).
• Provide general secretarial support for the team.

Qualifications:

• Experience working in the environmental sector is advantageous.
• Excellent verbal and written communication skills, with the ability to engage diverse stakeholders.
• Organized and self-starting, capable of managing personal schedule, maintaining records, and prioritizing tasks effectively.
• Willingness to travel for regional site visits and events.
• Proficient in Microsoft Office suite (Word, PowerPoint, Excel).
• Understanding of local record centres and how to access information is advantageous but not essential.
• Numerate and computer literate with an understanding of data analysis and manipulation.

Benefits:

• Performance-based annual bonus up to 10% of salary.
• Pension scheme with employer-matched contributions (6% of salary).
• 30 days of annual leave, plus paid bank holidays, birthday, and wellbeing day.
• Option to purchase 5 additional days of annual leave after probation.
• Hybrid flexible working options.
• Regional and departmental team co-working days.
• Expenses-paid whole company meet twice a year.
• Team fundraising and charity events.
• Ongoing career development with training and mentoring.
• Medical cash back scheme for everyday healthcare costs.
• Employee assistance program for mental wellbeing support.
• Enhanced sickness pay allowance.