Senior Corporate Secretarial Specialist

About IQ-EQ

IQ-EQ is a leading Investor Services group offering end-to-end services in administration, accounting, reporting, and regulatory and compliance needs for the investment sector worldwide. With a global workforce of over 6,500 people across 24 jurisdictions and assets under administration exceeding US$857 billion, we serve 13 of the world's top-15 private equity firms. Our services are supported by a Group-wide commitment to ESG and best-in-class technology, including a global data platform and innovative proprietary tools. Our people are our differentiator; we act as trusted partners, delivering intelligent solutions through technical expertise and strong client relationships built on deep understanding. Our Group purpose is to power people and possibilities.

About the Role

In this senior preparer role, you will be responsible for delivering comprehensive corporate secretarial services for complex matters. You will handle a full spectrum of complexity levels with minimal supervision, focusing on sophisticated corporate secretarial processes and detailed client deliverables.

What You Will Do

• Lead the preparation of complex corporate documentation and filings, ensuring accuracy and timeliness of deliverables.
• Apply corporate secretarial requirements with minimal supervision and contribute to process improvement initiatives.
• Build advanced knowledge of client-specific requirements and industry practices, and execute complex corporate secretarial operations independently.
• Prepare sophisticated board papers and resolutions, and handle complex regulatory filings and compliance matters.
• Document detailed procedures for complex processes and identify and report potential compliance risks to your manager.
• Conduct thorough self-reviews to maintain quality standards and support complex client file maintenance.
• Participate in knowledge sharing initiatives and handle complex stakeholder communications.

What We Offer

• Comprehensive Remuneration: Motivating financial packages based on market rates, proportionate to your qualifications, experience, and skills.
• Wellbeing:
• HMO on Day 1: Covers the primary member and up to two (2) dependents at 100% of the monthly premium; additional dependents are covered by the employee.
• Group Life & Accident Insurance Coverage.
• Mental Health Access through partnership with MindNation.
• Annual Leave: 26 days paid leave, plus all PH public holidays.
• Flexible Working: Hybrid (70% WFH – 30% Onsite). Note: The first 60 days require 100% onsite presence for onboarding.
• Support and Development: Access to the right training, tools, and development plans to grow and improve your skills.

Qualifications

• Bachelor’s degree in Business Administration, Juris Doctor, Corporate Governance, Law, or a related field. Relevant certifications such as Chartered Secretary or equivalent corporate governance qualifications are advantageous.
• Minimum of 3 years of experience in corporate secretarial services, with exposure to low-to-medium complexity tasks.
• Familiarity with corporate secretarial practices, particularly in funds and special purpose vehicles, is a plus.
• Experience managing multiple clients and deliverables within tight deadlines.

Our Commitment to You and the Environment

Sustainability is integral to our strategy and operations. We are committed to fostering an inclusive, equitable, and diverse culture, supported by our Diversity, Equity, and Inclusion steering committee. Our learning and development programs (PowerU and MyCampus) invest in employee careers, while our hybrid working approach supports work-life balance and flexibility. We want to empower our 6,500+ employees across 24 countries to achieve their potential. We are committed to growing relationships with our clients and supporting them in achieving their objectives.