Administrative Business Partner

Administrative Business Partner

Company: Wing (part of Alphabet)
Location: Hybrid - Palo Alto, New York, or Washington D.C.
Salary Range: $103,000 - $165,000 USD

About Wing

Wing is revolutionizing last-mile logistics with drone delivery, offering a safe, fast, and sustainable solution. As part of Alphabet, we are dedicated to creating the preferred means of delivery for the planet. We design, build, and operate our aircraft, providing drone delivery services on two continents.

About the Role

Wing is seeking a highly organized and self-motivated Administrative Business Partner to support the Executive Leadership Team. This hybrid role (2-3 days onsite per week) is central to fostering operational efficiency, ruthless prioritization, and effective communication within a fast-paced, high-growth environment. You will require exceptional attention to detail, strong judgment, resourcefulness, and proactivity.

What You'll Do

• Strategic Administration: Manage complex administrative tasks including calendar management, end-to-end travel logistics, and expense management with flawless attention to detail.
• Special Projects: Lead and manage special projects from conception to completion.
• Meeting Governance: Coordinate executive meetings, own agenda preparation, material distribution, and logistics. Track action items and summarize key decisions post-meeting.
• Global Offsites: Plan, budget, and execute high-impact executive team offsites across multiple global regions (occasional travel required).
• Operational Excellence: Model efficient daily operations, identify process bottlenecks, and introduce new process strategies.
• Cross-Functional Collaboration: Partner with the broader A/EBP cohort to ensure seamless execution of meetings, events, and strategic projects.
• Onboarding Support: Anchor and optimize the onboarding experience for new leadership.
• Gatekeeping & Communication: Manage high-stakes internal and external communications with urgency and absolute discretion.

What You'll Have

Experience & Background:

• 5+ years of experience providing direct executive support and project management to senior leadership (VP+) in a fast-paced technology or startup environment.
• Demonstrated experience serving as a project lead, guiding initiatives from conception to completion.

Core Competencies:

• High-Stakes Discretion: Proven ability to handle highly sensitive, confidential information with care, confidence, and sound judgment.
• Ambiguity & Adaptability: Ability to thrive in a rapidly changing environment, navigating ambiguity with minimal guidance.
• Dynamic Prioritization: Exceptional ability to multitask, rapidly reprioritize tasks under pressure, and balance competing priorities.
• Strategic Collaboration: Excellent communication and interpersonal skills, with the ability to collaborate seamlessly across diverse teams.

Operational & Technical Skills:

• Complex Logistics: Deep experience managing complex scheduling and travel (international/domestic).
• Process Optimization: Proactive mindset focused on optimizing and streamlining operational processes.
• Technical Agility: Tech-savvy with expert-level proficiency in Google Workspace.

Commitment to Diversity & Inclusion

Wing is an equal opportunity employer committed to fostering an inclusive workplace. Employment is based solely on merit and qualifications. We do not discriminate based on race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or any other protected status.