Data Validation Associate

HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, logistics, and digital marketing. Our team’s unique expertise enables us to drive innovation in this rapidly developing industry.

Position Overview

At the moment, we are in search of a Data Validation Associate to join our team and play a crucial role in supporting our sales operations team within the dynamic cannabis industry. As a member of our outsourcing company, you will assist our cannabis-based clients by handling data entry tasks essential to their sales operations. Your responsibilities will include managing data, ensuring accurate information exchange, and streamlining processes to save time for the sales ops department. This role offers an exciting opportunity to immerse yourself in a rapidly evolving field while contributing to the success of our global start-up.

This is a full-time role (40 hours per week, Monday to Friday, weekends are off).

It includes 13 days of vacation on a yearly basis (with every year spent with the company, you will receive +1 additional day off) as well as US holidays!

Expected work hours:

• 1:00 AM – 9:00 AM PST (10:00 AM – 6:00 PM Serbia time zone)
• Possibility of transitioning to another team with hours from 9:00 AM – 5:00 PM PST (6:00 PM – 02:00 AM Serbia time zone).
• Please specify your availability in the application form.

You will be hired as an independent contractor (freelance) with a fixed GROSS monthly salary.

Responsibilities:

• Enter and update large volumes of product and vendor data (names, pricing, SKUs, invoices, menus, attributes, etc.) into spreadsheets and systems with high accuracy.
• Cross-check and reconcile information between Google Sheets, POS/ERP platforms (e.g., Treez, Dutchie), and other databases.
• Maintain accuracy, consistency, and compliance across all records (naming conventions, image links, METRC alignment, etc.).
• Support quality assurance (QA) on product menus across multiple retail stores.
• Standardize vendor submissions and templates to support onboarding of new products and projects.
• Assist with bulk updates, including product descriptions, images, and attribute tagging.
• Follow clear SOPs, communicate updates or discrepancies with stakeholders, and provide feedback to improve processes.

Qualifications and Experience:

• Professional working proficiency in English.
• Strong attention to detail — mistakes in cannabis compliance can be costly.
• Previous experience in data entry, admin operations, or related fields would be considered an advantage.
• Proficiency with Google Sheets/Excel (formulas, filtering, cleaning data).
• Comfortable working with multiple platforms and learning new software quickly.
• Reliable, organized, and able to meet deadlines with minimal supervision.
• Bonus: Experience with cannabis POS systems (Treez, Dutchie, IndicaOnline, Sweed, METRC).

Technical Requirements (for personal equipment):

• A minimum internet speed of 10 Mb/s download and 10 Mb/s upload internationally.
• A minimum of 8 GB RAM.
• A 64-bit version of Windows 10 or newer, or macOS 10.11 or newer.
• An Intel Core i5-8260U or other with better/similar performance (Has to be 8th Gen Intel or above; if Ryzen; 2nd Gen or above).

What We Offer:

• Fully remote role with a global team.
• Opportunities to make a meaningful impact in a rapidly evolving industry.
• Performance-based salary increases and regular performance reviews.
• Access to industry-leading opportunities in the cannabis sector within a multinational start-up setting.

Company Values

We are guided by curiosity, collaboration, and persistence. We seek to understand deeply, work collectively to solve complex challenges, and remain resilient in pursuit of meaningful, long-term impact. These principles shape how we operate as a team and how we support the success of our clients.

Looking forward to meeting you!
https://www.tryheadquarters.com/