Blue Coding: Administrative Assistant (Remote)

About Blue Coding

Blue Coding specializes in connecting top talent from Latin America and other regions with leading companies in the United States, Canada, and beyond, through staff augmentation and direct placement. For over 12 years, we've helped innovative organizations build great teams and develop cutting-edge products. We work with digital agencies, SaaS providers, software consulting firms, and multinationals, with a network spanning over 10 countries across the Americas. We pride ourselves on making the right match between exceptional people and the opportunities they deserve.

Our Client

Our client is a globally operating yacht management company with a highly international team supporting vessel operations, compliance, and logistics across multiple jurisdictions.

The Role: Administrative Assistant

We are looking for a highly organized and proactive Administrative Assistant to support a team of yacht managers and captains with all administrative tasks. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and thrives in a fast-paced international environment. If you are independent, a great communicator, a problem solver, and have strong attention to detail, this is a great fit for you!

Job Uniqueness

This is a rare opportunity to work at the intersection of international operations, maritime logistics, and executive support, all within a fully remote setup. You will play a key role in keeping a global fleet running smoothly, coordinating everything from vessel compliance to crew travel across multiple countries and jurisdictions.

Day-to-Day Responsibilities:

Vessel Compliance & Documentation:

• Track certificate and registration renewals across the fleet to ensure continuous compliance.
• Prepare and submit flag state filings, class renewals, and regulatory plans.
• Coordinate surveys, inspections, and audits with class societies and port state authorities.
• Maintain organized digital and physical vessel files.
• Monitor crew certificate expirations and flag upcoming renewals.

Customs, Clearance & Regulatory Filings:

• Prepare customs documentation for vessel arrivals and departures, including crew and passenger manifests.
• Liaise with customs agents, port authorities, and flag state representatives.
• Assist with FAL forms and other port entry/exit formalities across jurisdictions.

Travel & Accommodation:

• Book flights, hotels, and ground transport for crew, managers, surveyors, and technicians.
• Coordinate visa applications and travel documents for international crew movements.
• Manage itinerary changes and last-minute bookings with flexibility and efficiency.

Marina & Port Bookings:

• Research and secure berths at marinas worldwide, negotiating rates and confirming availability.
• Communicate vessel specifications and arrival details to marina offices.
• Track reservations and align schedules with captains and yacht managers.

Quotes, Vendors & Correspondence:

• Request and compare quotes from suppliers, contractors, and service providers.
• Manage incoming and outgoing mail and courier shipments for managed vessels.
• Fill out forms and official documents accurately on behalf of captains and managers.
• Maintain a contact database of vendors, surveyors, and maritime authorities.

Candidate Profile:

You Will Shine If You Have:

• 2+ years in an administrative, operations, or coordination role.
• Excellent written and verbal communication in English.
• Strong organizational skills and ability to manage competing deadlines.
• Proficiency in Google Workspace or Microsoft Office (Docs, Sheets, Drive, Calendar).
• Self-motivated, detail-oriented, and able to work independently.

It Doesn't Hurt If You Also Have:

• Background in maritime, yachting, aviation, or luxury hospitality.
• Familiarity with boats.
• Knowledge of maritime regulations.
• Fluent in English.

Location

This position is open exclusively to candidates based in the Dominican Republic. The role is fully remote.

AI in Hiring

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications and analyzing resumes. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are made by humans. If you would like more information about how your data is processed, please contact us.