Purchasing Administrator / Buyer Support

About Us

Thorlabs is a global, industry-leading optical technologies company. We are experts in the design and manufacture of a range of innovative photonics products, used in manufacturing and research from fiber optics to piezo motors. We are the gold standard in optics laboratories worldwide, with 22 facilities across 9 countries. Our Ely site is responsible for the Motion Control and Optical Tables product line.

The Role

To directly collaborate with and support the Tables Business Unit buyers to ensure our supply chain delivers to schedule; the accuracy of data between purchase orders and supplier confirmations is of good quality; and to drive any identified areas for continuous improvement, in line with our best practice lean methodologies.

Working Hours

Monday to Friday, 8:00 am – 4:30 pm (Hybrid working available after 6 months of training).

Location

This is a hybrid role, working in our new purpose-built facility in Witchford, Ely, as well as from home. Our facility is located just 12 miles from Cambridge, within the beautiful medieval city of Ely. Public transport links are available from London.

Your Responsibilities

• Maintain regular contact with suppliers to ensure accurate delivery dates.
• Regularly run purchasing reports to ensure accurate data is communicated to the planning and operational teams.
• Support buyers by placing orders with the supply chain.
• Monitor low stock reports to ensure procurement activities are in place.
• Collaborate with the planning team to support any pull-in/push-out needs against component requirements within the supply chain.
• Review and investigate any supplier invoice queries.
• Prepare and submit specific vendor monthly metrics.
• Support with placing purchase orders when required.
• Support with MRP/ERP data maintenance.
• Use lean manufacturing methodologies to identify opportunities to improve material flow within the supply chain.
• Attend supplier meetings alongside buyers, either on-site or by travelling.

What We're Looking For

• Experience in production planning or purchasing.
• Experience using ERP/MRP systems (ideally Microsoft D365).
• Strong knowledge of, and background using, Microsoft Office.
• Experience in data analysis and Microsoft Excel is highly desirable.
• Familiarity with flow-based production principles, pull systems, and kanban concepts is highly desirable.
• A good understanding of LEAN manufacturing techniques (training available through employment).
• Detail-oriented and works in a structured and organized manner.
• A competent problem solver who takes strong ownership of tasks.
• Ability to multitask, manage time, and work independently.
• A positive approach to continuous improvement activities.
• A flexible approach to work requests – prepared to go the extra mile to get the job done.
• Strong communication skills with the ability to present new ideas.
• Willing to change hours as needed to ensure manufacturing continuity.

What You'll Get

At Thorlabs, there are many opportunities for in-house customized training and development that accelerate your career progression. We have free on-site parking, free refreshments, and an entertainment area in our large canteen.

Benefits

• Competitive Salary.
• Excellent benefits package including pension, health care, 25 days holiday plus public holidays.
• Contributed Pension Scheme.
• Group Life Cover.
• Private Health Care.
• Group Income Protection & more.

Important Information

• This is a rolling campaign; we will actively interview applicants and reserve the right to close this vacancy early if sufficient applications are received. Please submit your application as early as possible.
• Applications are welcome from persons over 18 years old.
• This role does not currently meet the UK Visas and Immigration criteria for obtaining a Skilled Worker Visa; therefore, we are unable to accept applications that require employer sponsorship.
• All offers of employment are subject to eligibility to work in the UK.
• Internal applicants are encouraged to inform their line managers of their interest in this position.
• We are Disability Confident Committed.
• Proof of eligibility to work in the UK will be required.

How to Apply

Please apply through the 'Apply for this job' button or send a copy of your CV along with a covering letter and your salary expectations to: Human Resources at Thorlabs Ltd, 204 Lancaster Way Business Park, Ely, Cambs, CB6 3NX or email recruitment@thorlabs.com.