Senior Accountant

About HeadQuarters

HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics. They are currently seeking a Senior Accountant to join their growing accounting team.

About the Role

As a Senior Accountant with HeadQuarters, you will be responsible for managing and monitoring Accounts Payable, Payroll Processing, Expense & Accrual Accounting, Month-End Close, and Reconciliations in a timely manner. The ideal candidate is detail-oriented, organized, and has a strong background in accounting.

Responsibilities

Accounts Payable Management

• Review and monitor purchase requests, invoices, and workflow approvals to ensure timely and accurate payment processing.
• Ensure compliance with company policies and vendor agreements, resolving discrepancies as needed.
• Coordinate with internal teams to gather necessary information and resolve AP-related issues.

Payroll Processing

• Record and reconcile payroll transactions for employees and contractors, ensuring accuracy and timely processing.
• Collaborate with HR to maintain accurate employee data for payroll purposes.
• Manage payroll tax calculations and filings in compliance with federal, state, and local regulations.

Expense & Accrual Accounting

• Manage payroll-related accruals, including Paid Time Off (PTO), bonuses, and contractor expenses.
• Monitor and track expenses across multiple platforms for proper accounting treatment.
• Reconcile accrual accounts and adjust entries as needed.

Month-End Close, Reconciliations & Flux Analysis

• Understand general ledger (GL) coding and perform monthly reconciliations for AP, payroll, and accrual accounts.
• Conduct flux analysis to identify and explain significant variations in financial performance.
• Ensure all month-end close deadlines are met and deliver accurate financial reports.

Cross-Functional Collaboration

• Collaborate with internal teams (HR, Procurement, Operations) to resolve outstanding financial matters and ensure accurate reporting.
• Provide timely financial information to internal stakeholders to support decision-making and business operations.

Process Improvement

• Identify opportunities for process enhancements in AP, payroll, and financial reporting.
• Implement best practices and automation to improve efficiency, reduce errors, and streamline financial operations.

Requirements

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• CPA or equivalent professional certification preferred.
• 5+ years of experience in accounting, with a focus on accounts payable, payroll processing, and month-end close.
• Strong knowledge of accounting principles, financial reporting, and reconciliation processes.
• Experience with financial systems (e.g., NetSuite, QuickBooks, SAP) and payroll platforms.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent communication skills and ability to collaborate effectively with cross-functional teams.

Preferred Skills

• Experience with multi-entity or international payroll processing.
• Knowledge of process automation tools and software.
• Experience in flux analysis and financial forecasting.

Benefits

• Fully remote position.
• Internal Learning and Development Advisor/Consultant to support your growth.
• Salary increase opportunities based on performance.
• Opportunities for professional growth working with major companies in the expanding cannabis industry ($10M+ monthly revenues).