Business Affairs Manager

About Collectively

Collectively, part of the Brandtech Group, is the global leader in influencer marketing, merging strategy, creative, and technology to deliver innovative influencer campaigns. We partner with forward-thinking brands across diverse sectors like technology, fashion, retail, gaming, and consumer goods to build integrated social activation strategies that drive relevance, awareness, and sales. Our work has garnered recognition from prestigious publications and earned awards such as Effie, Webby, and Glossy. We are known for delivering creative, strategic, and effective programs with sophisticated analysis and paid social offerings, underpinned by genuine client partnerships. In 2020, we were recognized as one of the Best Small Companies to Work For by Built In Bay Area.

About the Business Affairs Team

The Business Affairs team at Collectively is central to managing commercial agreements, negotiation, and consultation for creator partnerships and campaign execution. Collaborating with external counsel, business stakeholders, and our operations and finance teams, we oversee creator agreements, vendor contracts, sweepstakes/giveaways, and SAG-related matters.

The Role

As a vital member of the Business Affairs team, you will be instrumental in managing influencer and vendor agreements, providing first-line advisement on creator program inquiries (including events, sweepstakes, giveaways, and SAG-AFTRA). This Business Affairs Manager role demands expertise in contract management and process optimization, with a focus on enhancing contract workflows. You will extensively use Contract Lifecycle Management (CLM) tools to manage workflows, redlines, amendments, and lead negotiations efficiently. Active and independent engagement with internal teams, clients, and external counsel is expected to ensure seamless alignment and collaboration. A high degree of enthusiasm for teamwork and strong communication skills are essential.

Responsibilities:

Contract Development & Management

• Manage a streamlined process for drafting, negotiating, and organizing a high volume of digital creator (influencer) agreements, primarily NDAs, service agreements, licensing agreements, and other talent and appearance-related agreements.
• Utilize Ironclad, a Contract Lifecycle Management (CLM) platform, to contribute to the seamless functioning of our contract management process.
• Maintain and generate regular reports on contract status, performance metrics, and process improvements.

Negotiation

• Lead and facilitate contract negotiations to achieve favorable terms and conditions for the organization.
• Identify potential risks in contract terms and conditions and develop strategies to mitigate them.
• Collaborate closely with external legal partners to develop and negotiate standard agreements with talent management and clients, setting a standard for contractual relationships that reflect our commitment to excellence.
• Forge direct connections with external partners, navigating negotiations with finesse—from influencers and their representatives to vendors, clients, and procurement departments.
• Streamline the coordination of requests and collaborations with outside counsel when needed, ensuring a seamless integration of legal expertise into our negotiation processes.

Other Business Affairs Support

• Swiftly respond to inquiries and requests for consultation from business teams and clients, translating complex legal concepts into practical insights that empower our teams to make informed decisions efficiently.
• Independently create a comprehensive library of playbooks, policies, and training materials tailored to the unique needs of diverse teams across Collectively.

Requirements

• Minimum of 7 years of relevant Business Affairs or contract management experience in an agency, entertainment, or digital content environment, with a preference for work on digital creator/influencer agreements.
• Well-versed in digital and social advertising and licensing.
• Strong emotional intelligence and ability to effectively communicate with multiple parties, including non-legal audiences.
• Demonstrated excellence in detail-oriented work (document organization, project management/follow-through).
• Enthusiasm for working with a variety of teams across many different types of agreements.
• Interest in the social influencer space.
• Experience setting processes and using systems like DocuSign, Salesforce, and Ironclad to create efficiencies and cross-functional processes.

Key Performance Indicators (KPIs)

• Maintains a highly efficient and responsive contracts process.
• Reduces contract turn-around times.
• Successfully negotiates in the best interests of Collectively and/or our clients.
• Implements process improvements.
• Demonstrates great communication and client service skills daily.
• Keeps projects moving forward by being efficient and proactive.
• Establishes a relationship of trust and collaboration with counterparts across the organization.
• Escalates issues appropriately for quick resolution.
• Demonstrates an ability to lead and mentor junior team members, fostering a culture of continuous learning and development.
• Capable of working independently and managing time appropriately to complete tasks in a fast-paced environment.

Benefits & Team Member Experience

• Medical, Dental & Vision
• Supplemental Insurances (Life Insurance, Commuter Benefits & Pet Insurance)
• 401k Matching
• Monthly Work From Home Stipend
• Remote-First
• Flex Fridays
• Step Up Recognition Program
• Collectively Employee Resource Groups (ERGs)
• Virtual & In-Person Events
• Generous Allotment of Sick Days
• Birthday Time Off

Pay

The pay range for this position is $98,000 to $110,000. Collectively considers a wide range of factors when making compensation decisions, including but not limited to skill sets, experience and training, qualifications and education, and other business and organizational needs.