Agreements Administrator – Staff

About the Student Conservation Association (SCA)

The Student Conservation Association (SCA) is dedicated to its mission of building the next generation of conservation leaders. Our programming relies on the accurate and timely processing of hundreds of public and private funding agreements annually. We are committed to fostering a work environment that encourages fairness, teamwork, and respect, and we strive to create an atmosphere where individuals can grow personally and professionally.

Position Summary

The Agreements Administrator will support the operational oversight and quality management of the SCA’s agreements function. This role ensures that complex public and private funding agreements are processed accurately, consistently, and in compliance with organizational procedures and requirements. As a subject matter resource within the Agreements Team, the Administrator will be responsible for workflow coordination, quality assurance, process improvement, reporting, and training support. The position proactively identifies operational issues, monitors agreement pipelines and compliance, and supports the implementation of standardized procedures and system enhancements. Working closely with the Senior Manager, Agreements and cross-functional stakeholders, the Agreements Administrator ensures efficient agreements operations and continuity across the entire agreements lifecycle, applying SCA’s Core Values and JEDI principles.

Roles and Responsibilities

Agreements Operations & Workflow Coordination

• Coordinate and support the processing, drafting, execution, and modification of assigned public and private funding agreements.
• Monitor agreement workflows, drafting timelines, modification tracking, and operational deadlines.
• Collaborate with internal and external stakeholders to initiate, establish, and fulfill agreements and amendments.
• Manage and maintain the modification list for assigned government agencies.
• Assist with operational issue resolution and escalate concerns appropriately.

Quality Assurance & Compliance

• Review and proof agreements, sub-agreements, funding documents, and templates for accuracy and consistency with governing agreement terms.
• Monitor adherence to agreements procedures, template standards, and compliance requirements.
• Maintain working knowledge of federal agency requirements, funding regulations, and Form 424 submission processes.
• Communicate potential issues, delays, compliance concerns, or operational risks to relevant stakeholders.

Systems, Reporting & Process Management

• Create and maintain contract pipeline dashboards and reports as needed.
• Manage and track pending agreement drafting deadlines and workflow status.
• Monitor agreements status pipelines and support operational reporting needs.
• Identify process gaps, workflow inefficiencies, and operational trends impacting agreements management.
• Support the implementation of systems enhancements and workflow improvements.

Cross-Departmental Coordination

• Coordinate with Billing, Partnerships, Programs, and other departments regarding modifications, de-obligations, and agreement requirements.
• Facilitate communication and operational alignment across departments involved in agreements processing.
• Support timely and accurate completion of funding applications and associated documentation.

Qualifications

• Associate's degree preferred.
• At least 2 years of experience in a job-related field or similar experience preferred.
• Knowledge of contracts and/or the nonprofit environment is a plus, including Grants Solutions.
• Excellent communication skills: ability to speak and write clearly and concisely.
• Excellent organizational skills.
• Experience with relationship building and customer service.
• Ability to work independently and professionally under pressure.
• Ethical and able to handle confidential information appropriately.
• Proven analytical and problem-solving abilities.
• Ability to work in and foster a team environment, especially with peers and cross-departmentally.

Benefits

• Employer-Paid Life Insurance, AD&D Insurance, and Short-Term Disability.
• Health, Dental, Vision, Life Insurances, Pet Insurance, and more.
• Free confidential therapy, Teladoc, and financial planning services.
• Generous PTO policy (starting at 22 days a year).
• 12 Paid Federal Holidays and Floating Holiday, Community Service, and Education hours.
• 403(b) Retirement Plan with employer match.
• Paid Parental Leave (up to 4 weeks).

Equal Opportunity Statement

The Student Conservation Association (SCA) is an Equal Opportunity Employer committed to cultivating a work environment of fairness, teamwork, and respect.